Proposal Coordinator: Elevate Bids & Stock Ownership

Webuildidaho; Boise (ID); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Benefits package including health, PTO

Job summary

McMillen, Inc. designs and builds solutions in water resources and infrastructure. The Proposal Coordinator supports the development, coordination, and delivery of high-quality proposals, qualifications, presentations, and interview materials within the Marketing team.

Working with Proposal Managers and the Proposal Coordinator Lead, you’ll ensure processes, templates, and assets are current, accurate, and compliant across Cosentino/Unanet CRM, with opportunities to improve efficiency.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, Public Relations, or a related field.
• Three to five years of progressively responsible experience in Architecture, Engineering, and Construction (AEC) proposal development
• Demonstrated experience supporting federal proposal development (e.g., SF330), proposal coordination, and multidisciplinary engineering pursuits
• Proven ability to mentor and train proposal coordinators or junior marketing staff
• Knowledge of proposal operations, systems, and process improvement initiatives
• Proficiency in maintaining proposal tracking systems, including Smartsheet or similar platforms
• Familiarity with Cosentino/Unanet CRM
• Background supporting water resources, civil engineering, environmental, or heavy civil infrastructure pursuits
• Ability to thrive in a fast-paced, deadline-driven AEC consulting environment

Responsibilities

• Supports Proposal Managers in the development, coordination, production, and delivery of high-quality proposals, qualifications packages, interview materials, presentations, and other pursuit-related marketing collateral.
• Performs proposal production activities including document formatting, editing, proofreading, graphics coordination, compliance reviews, printing, binding, electronic submittals, and final production.
• Assists with proposal planning by coordinating schedules, collecting content, tracking assignments, and following up with technical staff and teaming partners.
• Develops and maintains proposal assets including resumes, project descriptions, photography, and other marketing resources.
• Assists with interview preparation by supporting presentation development, rehearsal logistics, and production of presentation materials.
• Follows established proposal processes, document management standards, file-sharing procedures, and quality control practices established by the Proposal Coordinator Lead and Director of Marketing.
• Maintains organized proposal files and documentation in accordance with departmental standards.
• Updates proposal information, resumes, project experience, and marketing assets within Cosentino (Unanet CRM) and other department systems as assigned.
• Collaborates with Proposal Managers, Proposal Coordinator Lead, Business Development, Communications, Project Managers, technical staff, and teaming partners to support successful proposal delivery.
• Performs research, writing, editing, proofreading, and general proposal support on a variety of pursuits.
• Assists in maintaining proposal templates, graphics, and marketing materials.
• Identifies opportunities to improve proposal quality and production efficiency while following established departmental processes.
• Uses strong communication skills to effectively exchange proposal and marketing information across departments.
• Regular, predictable attendance is required.
• Ability to get along and work effectively with others.

Skills

Proposal coordination

Coordination

Editing & proofreading

Documentation management

Stakeholder collaboration

Education

Bachelor’s degree in Marketing/Communications/English/Business

Tools

Cosentino/Unanet CRM

Smartsheet or similar platforms

Job description

McMillen, Inc. designs and builds solutions in water resources and infrastructure. The Proposal Coordinator supports the development, coordination, and delivery of high-quality proposals, qualifications, presentations, and interview materials within the Marketing team.

Working with Proposal Managers and the Proposal Coordinator Lead, you’ll ensure processes, templates, and assets are current, accurate, and compliant across Cosentino/Unanet CRM, with opportunities to improve efficiency.