Proposal Coordinator - Editing & Design

Small Giants; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Small Giants, LLC, based in Phoenix, AZ, is seeking a Proposal Coordinator to oversee end-to-end proposal processes on-site. You will organize timelines, gather content, and ensure deliverables meet client and internal standards.

The role requires drafting, editing, and coordinating responses with marketing, business development, and subject matter experts. You will manage proposal libraries, templates, and status tracking, contributing to process improvements while maintaining brand guidelines

Qualifications

• Demonstrated skills in Proposal Coordination and Proposal Management, including organizing tasks, timelines, and stakeholder input.
• Experience with Proposal Preparation and Proposal Writing, with the ability to create clear, concise, and tailored content.
• Familiarity with responding to RFPs, including interpreting requirements and assembling compliant, complete submissions.
• Strong written and verbal communication skills, with attention to detail, grammar, and formatting.
• Proficiency with Microsoft Office and/or Google Workspace; experience with design or proposal software is a plus.
• Ability to manage multiple deadlines, prioritize workload, and work collaboratively in a fast-paced environment.
• Bachelor’s degree in Marketing, Communications, Business, or a related field, or equivalent combination of education and experience.
• Experience in commercial real estate, professional services, or marketing agencies is preferred but not required.

Responsibilities

• Coordinate end-to-end proposal process including timelines and content.
• Prepare and format proposal documents, draft content and edit.
• Respond to RFPs and maintain proposal libraries and templates.
• Collaborate with marketing, business development and SMEs to reflect client needs and brand guidelines.
• Track proposal status and support process improvements.

Skills

Proposal coordination

Proposal writing

RFP responses

Communication skills

Time management

Team collaboration

Education

Bachelor’s degree in Marketing, Communications, Business, or related field

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Small Giants, LLC builds brand value for clients through creative, progressive marketing and business development solutions tailored to the commercial real estate industry. The company specializes in marketing strategy, business development, graphic design, public relations, video and photography, training, and recruiting. Recognized with 12 MarCom Awards in 2018, Small Giants is part of one of the largest and most respected creative competitions in the world. With offices in Phoenix and Denver, the company has been nationally named among OUTSIDE magazine’s 50 Best Places to Work in 2018, 2019, and 2020. Team members benefit from a collaborative, growth-focused environment that values innovation and quality work.

Role Description

The Proposal Coordinator is a full-time, on-site role based in Phoenix, AZ. This role is responsible for coordinating the end-to-end proposal process, including organizing proposal timelines, gathering required content, and ensuring deliverables meet client and internal standards. Day-to-day tasks include preparing and formatting proposal documents, drafting and editing proposal content, responding to RFPs, and maintaining proposal libraries and templates. The Proposal Coordinator collaborates closely with marketing, business development, and subject matter experts to develop compelling, accurate materials that reflect client needs and brand guidelines. The role also involves tracking proposal status, supporting continuous improvement of proposal processes, and contributing to special projects as needed.

Qualifications

• Demonstrated skills in Proposal Coordination and Proposal Management, including organizing tasks, timelines, and stakeholder input.
• Experience with Proposal Preparation and Proposal Writing, with the ability to create clear, concise, and tailored content.
• Familiarity with responding to RFPs, including interpreting requirements and assembling compliant, complete submissions.
• Strong written and verbal communication skills, with attention to detail, grammar, and formatting.
• Proficiency with Microsoft Office and/or Google Workspace; experience with design or proposal software is a plus.
• Ability to manage multiple deadlines, prioritize workload, and work collaboratively in a fast-paced environment.
• Bachelor’s degree in Marketing, Communications, Business, or a related field, or equivalent combination of education and experience.
• Experience in commercial real estate, professional services, or marketing agencies is preferred but not required.