Proposal Coordinator

Finch AI; Washington (District of Columbia); Hybrid; USD 75,000 - 130,000; Full time

Job summary

Finch AI seeks a proposal coordinator to support federal contracting efforts in the Washington, DC area. You will help manage schedules, templates, and document production, while maintaining libraries and ensuring compliance across RFPs and RFIs.

The role requires strong writing/editing and organizational skills, with proficiency in Microsoft Office and SharePoint, and willingness to work onsite in the DC metro area according to program needs.

Qualifications

• Experience supporting proposal development in a federal contracting environment.
• Strong organizational, writing, and editing skills.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, SharePoint).
• Willingness to work onsite in the DC metro area as required.

Responsibilities

• Support proposal managers in coordinating schedules, templates, and document production.
• Maintain proposal libraries, boilerplate content, and past performance repositories.
• Track action items, deadlines, and deliverables across proposal teams.
• Format, edit, and proofread proposal documents for compliance and consistency.
• Support color team review logistics and desktop publishing.
• Assist with RFP/RFI analysis and compliance matrix development.

Skills

Proposal development

Writing & editing

Organizational skills

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Job description

Clearance: US Citizenship required.

Location: Washington, DC Metro Area (VA/DC/MD) — Onsite/Hybrid per program requirements. Candidates must currently reside in, or be willing to relocate to, the DC metro area prior to start.

Salary: $75,000–$130,000 — Commensurate with experience

Responsibilities

• Support proposal managers in coordinating schedules, templates, and document production.
• Maintain proposal libraries, boilerplate content, and past performance repositories.
• Track action items, deadlines, and deliverables across proposal teams.
• Format, edit, and proofread proposal documents for compliance and consistency.
• Support color team review logistics and desktop publishing.
• Assist with RFP/RFI analysis and compliance matrix development.

Requirements

• Experience supporting proposal development in a federal contracting environment.
• Strong organizational, writing, and editing skills.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, SharePoint).
• Exposure to proposals supporting DoW, DHS, FBI, or another national security agency customer.
• Willingness to work onsite in the DC metro area as required.

Preferred Skills

• Experience with desktop publishing and document formatting for federal proposals.
• Familiarity with Shipley or similar proposal methodologies.
• APMP Foundation certification.

Education And Work Experience

3–15 years of relevant experience, with placement (Mid, Senior, or Lead) commensurate with demonstrated experience. Bachelor's degree in a related field preferred; equivalent professional experience will be considered in lieu of a degree.

About Finch AI

Finch AI is a fast-growing, fast-paced software development organization; our mission is to build new ways of interacting with information. We do that by leveraging game-changing intellectual property, cloud infrastructure expertise, and a staff that is second to none. Together, we build and support products that address complex, real-time data and analytics needs in the enterprise.

Our teams are comprised of successful people that enjoy solving problems, engaging in substantive technical discussions and have passion for their work. We have very high expectations in terms of skill, motivation, self-organization and productivity. We look for people who excel working in groups, virtual and collocated, as well as those who are comfortable with fast paced agile development.

Finch AI is an equal opportunity employer.