Proposal Manager

Infopact, Inc.; Reston (VA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off and holidays

Professional development support

Job summary

Infopact, Inc. in Reston, VA is hiring a Proposal Manager to own proposal development from kickoff through submission. You will translate capture research into effective strategies and AI-supported content, manage schedules, and ensure submissions are compliant, clear, and customer-focused.

You will also lead RFIs, Sources Sought responses, and write white papers to shape procurements, while coordinating with BD/Capture to maximize win potential.

Qualifications

• Minimum 3 years of experience in proposal management.
• Excellent writing, editing, and organizational skills.
• Comfort using AI to accelerate proposal development while maintaining quality.
• Driven, competitive, and ownership-minded.

Responsibilities

• Lead AI-assisted proposal development for bids from kickoff to final production.
• Own the proposal schedule, bid/no-bid logistics, and review cycles.
• Manage compliance matrix and final production pass on submissions.
• Lead development of RFI and Sources Sought responses.
• Develop white papers and point papers to influence procurements.
• Research opportunities outside the established pipeline and qualify them.
• Support marketing and capture collateral such as capability statements and one-pagers.
• Coordinate resume pulls and light recruiting support as needed.
• Maintain debrief archive for ongoing analysis and learning.
• Collaborate with BD/Capture to translate packages into AI prompts.

Skills

Proposal management

Writing & editing

AI-assisted tooling

Deadline management

Strategic thinking

Education

Bachelor's degree

APMP certification

Tools

GOVWIN

Job description

Infopact is a fast-growing government contractor built for a different kind of federal market — one that rewards intelligence, speed, and relentless follow-through over size and legacy relationships. We compete for work most companies our size can’t touch, because we out-research, out-hustle, and out-execute. If you want a seat where your work directly decides whether we win or lose — not one small cog in a massive BD machine — Infopact is where that happens.

• Location: Reston, VA (Hybrid)
• Employment Type: Full-Time, Exempt
• Reports To: CEO / Senior Management
• Travel: Minimal — up to 10%, primarily for kickoffs and industry events
• Clearance: None required
• Compensation: $90,000 to $130,000 + performance-based incentive

The Role

Infopact is hiring a Proposal Manager to own proposal development from kickoff through submission. Our process is AI-assisted, but this role is ultimately accountable for quality, compliance, clarity, and customer focus. You will translate capture research and intelligence into effective proposal strategies and AI-supported content, manage schedules and review cycles, and ensure every submission is ready to go out the door.

Beyond full proposals, you will lead RFI and Sources Sought responses, develop white papers that help shape procurements, support marketing and capture collateral, and research emerging opportunities outside the established pipeline. This role is for someone who wants to own the proposal process and its outcome.

What You’ll Do

• Lead AI-assisted proposal development for every bid — from prompt strategy at kickoff through final production — ensuring every submission is customer-specific, compliant, and built to win.
• Own the proposal schedule, bid/no-bid logistics, and the Red Team and Gold Team review cycles; accountable for proposal quality at both stages.
• Own the compliance matrix and the final production / white-glove pass on every submission.
• Lead development of RFI and Sources Sought responses.
• Lead development of white papers and point papers used to shape and influence procurements.
• Research and qualify unplanned or emerging opportunities outside the established pipeline — agency background, scope, past performance candidates — for opportunities that land outside the standard pipeline.
• Support Infopact's marketing and capture collateral: capability statements, one-pagers, and website content.
• Coordinate resume pulls and light recruiting support as needed.
• Maintain Infopact's debrief archive — document and catalogue every debrief for ongoing analysis.
• Partner directly with BD/Capture professionals to translate their Proposal Preparation Packages into strong, specific AI prompts.

What You Bring

Required

• Minimum 3 years of experience in proposal management.
• Excellent writing, editing, and organizational skills; able to manage several concurrent deadlines without dropping quality.
• Comfort using AI to accelerate proposal development while independently writing, editing, validating, and quality-controlling content..
• Curious, competitive, and hard-working — you want to own the outcome, not just a piece of it.

Preferred

• Bachelor's degree, preferably in Communications, English, Journalism, Marketing, or a related field.
• Experience producing marketing or capture collateral (capability statements, one-pagers, web content).
• Familiarity with GOVWIN, compliance-matrix tools, or similar.
• APMP certification, or willingness to pursue one — Infopact will support it.

Compensation & Benefits

Compensation is structured as a competitive base salary plus performance‑based incentive tied to pipeline development and contract awards. Infopact offers medical, dental, and vision insurance, a 401(k) retirement plan, life insurance, short and long term disability, paid time off and holidays, and support for professional development.

Equal Opportunity

Infopact is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. We strongly encourage veterans — including those with technical and operational occupational specialties — to apply.