Proposal Manager (Hybrid)

Powerhouse Institute Inc.; Rockville (MD); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Powerhouse Institute Inc. in the DMV area is seeking a seasoned Federal Proposals Manager for a full-time hybrid role in Rockville, MD. The candidate must be a U.S.

citizen or green card holder and ready to work on-site as needed during peak activity. You will lead the proposal lifecycle, ensure 100% compliance with RFP/RFI requirements, and collaborate with SMEs, leadership, and vendors to craft winning responses.

Qualifications

• 6+ years of federal government proposal management experience.
• Strong writing/editing capabilities for technical and non-technical content.
• Ability to navigate RFP/RFI requirements and maintain 100% compliance.
• Experience coordinating cross-functional teams to deliver on schedule.
• Proven ability to design compliant, compelling proposals.

Responsibilities

• Oversee the proposal development process from kickoff to delivery.
• Analyze requirements and produce compliant responses for RFIs and RFPs.
• Prepare proposal artifacts and manage content, schedules, and color-team reviews.
• Design graphics and collaterals to illustrate themes and discriminators.
• Coordinate with partners and vendors to ensure on-time submission.
• Support talent acquisition to coordinate availability and LOIs/LOCs when needed.
• Provide progress updates and summarize lessons learned.

Skills

Federal proposal management

Technical writing

Project coordination

Team leadership

Education

B.S. degree in IT/CS/Business/Communications

Tools

MS Word

PowerPoint

Excel

SharePoint

Outlook

Job description

NOTE: This opportunity is full-time employment position (W2 only) (No 1099 or C2C engagements, third parties or staffing agencies, please). The candidate MUST be a U.S. Citizen or Permanent Resident (Green Card holder). This is a hybrid opportunity; and candidate must be based in the DMV area.

Daily Responsibilities

• Oversee the proposal development processes and pipeline, design high-quality, compelling, and compliant federal proposals ensuring consistent, efficient implementation of processes and best practices.
• Analyze clients’ requirements and prepare responses to formal solicitations and requests for information/market research ensuring total (100%) compliance oversight (RFI, RFP, FARS, page allocations, evaluation factors).
• Proposal preparation and execution of proposal activities, including but not limited to proposal artifacts development, kick-off and proposal presentations, portal creation, data call management, schedule development and management, content creation, artifact/file management, color team review facilitation, and management, etc.
• Design and modify graphics to demonstrate understanding, approach, discriminators, and/or messaging with inputs from SMEs, leadership, proposal/capture manager, or government documentation.
• Write and collate content, edit boilerplates, weave proposal win themes throughout, identify competitive differentiators and unique approaches, and gather information and research to include in proposals.
• Coordinate across all contributors, including partners and vendors, and manage schedules to ensure 100% on-time delivery.
• Provide daily progress updates and facilitate after-action debriefings, summarizing recommendations for improvement and applying lessons learned.
• Work with talent acquisition/recruiting teams to source candidates and conduct interview sessions, confirm availability, and commitment (LOIs/LOCs) to be submitted in the proposal.

Requirements

• Must of a U.S. Citizen or U.S. Permanent Resident (GC).
• This is a hybrid position; candidate must be local to the Washington DC metro (DMV) area to be on-site in Rockville MD area as required. Also, candidate should be able to maintain a flexible schedule during peak proposal activity.
• 6+ years of experience in federal government proposal management.
• Expert knowledge of proposal-related jargon and terminology and how to navigate government RFP/RFI requirements to ensure compliance.
• Proven track record of successful proposal planning and organizing and guiding proposal teams to develop winning and compliant proposal responses to complex federal solicitations and RFIs.
• Excellent writing/editing capability; ability to synthesize/analyze material effectively; experience writing/editing technical & non-technical documents.
• High level of expertise with Microsoft Office Suite (MS Word, PowerPoint, Excel, SharePoint, and Outlook) and able to design, develop, and modify graphics.
• Able to gather/communicate technical and non-technical information.
• Able to understand a company’s capabilities and customers at a high level.
• Self-motivated and able to work independently with the ability to organize, prioritize, adapt, and work under extreme deadlines.
• Strong communication, intrapersonal and collaboration skills and the ability to motivate others.
• B.S. degree in information technology, computer science, business, communications, English, marketing, or journalism.

Compensation/rate decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.