Proposal Manager (Secret Clearance) - Hybrid in Arlington, VA

Addison Group; Arlington (VA); Hybrid; USD 106,000 - 131,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in Arlington, VA, is seeking an experienced Proposal Manager (Secret Clearance) to lead and write federal proposals focused on the DoD market. The role combines management of the end-to-end process with hands-on writing and editing, collaborating with technical, operational, and executive stakeholders to develop winning proposals.

The ideal candidate has extensive experience in federal proposals, writing technical and management volumes, and ensuring regulatory compliance.

Qualifications

• Active Secret clearance required.
• 10+ years in government contracting/proposal management.
• Experience developing DoD federal proposals.

Responsibilities

• Lead full proposal lifecycle from RFP release to submission.
• Develop schedules, outlines, compliance matrices, content plans.
• Write, edit, and review executive summaries, staffing plans, past performance, and corporate experience.
• Coordinate with SMEs, program managers, and BD teams to gather content.
• Conduct compliance reviews to satisfy solicitation requirements.

Skills

Proposal management

DoD proposals

Security clearance

RFP/RFQ/RFI responses

Team collaboration

MS Office

Compliance

Technical writing

Education

Bachelor’s degree

Tools

MS Office

Adobe

Graphics tools

Job description

Position Title: Proposal Manager (Secret Clearance)

Location: Arlington, VA (Hybrid – 3 days per week onsite)

Compensation: $77.00 - $95.00 / Per Hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Summary:

We are seeking an experienced Proposal Manager / Writer to lead and support the development of high-quality, compliant, and compelling proposals for Federal Government opportunities, with a strong focus on the Department of Defense (DoD) market. This individual will manage the end-to-end proposal process while also serving as a hands-on writer and editor, collaborating with technical, operational, and executive stakeholders to develop winning proposals.

The ideal candidate has extensive experience managing federal proposal efforts, writing technical and management volumes, ensuring compliance with solicitation requirements,

Primary Duties and Responsibilities:

• Lead and manage the full proposal lifecycle from RFP release through submission.
• Develop proposal schedules, outlines, compliance matrices, and content plans.
• Write, edit, and review proposal sections including executive summaries, management approaches, technical narratives, staffing plans, past performance, and corporate experience.
• Experience supporting DoD IT or Federal technology programs.
• Coordinate with Subject Matter Experts (SMEs), program managers, solution architects, and business development teams to gather proposal content.
• Conduct compliance reviews to ensure adherence to solicitation requirements, evaluation criteria, and proposal instructions.
• Facilitate color team reviews and incorporate reviewer feedback into final submissions.
• Manage proposal volumes, graphics development, formatting, and final production.
• Ensure submissions meet all deadlines and quality standards.
• Support responses to:
• Requests for Proposal (RFPs)
• Requests for Information (RFIs)
• Requests for Quotation (RFQs)
• Task Order competitions
• IDIQ opportunities
• Oversee all aspects including writing, pricing, recruitment, reviews, production, security, IT, support, etc.
• Maintain proposal libraries, templates, and reusable content repositories.
• Contribute to continuous process improvements that increase proposal quality and efficiency.
• Manage and draft responses to current and potential customer requests for white papers, training opportunities or company information, quotes, and proposals.
• Manage proposal content on both unclassified and classified systems, ensuring security compliance and proper marking/handling throughout.
• Maintain a content library of prose, briefs, and graphics for use across the business.
• Monitor and flag potential opportunities to key internal stakeholders.
• Analyze the RFP instructions and manage the overall publishing, production and delivery requirements of the proposal.
• Oversee all aspects including writing, pricing, recruitment, reviews, production, security, IT, support, etc.
• Communicate proposal requirements and status to senior management.
• Ensure 100% compliance with RFP requirements.

Minimum Qualifications:

• An active Secret clearance
• A minimum of ten (10) years in government contracting working in proposal management and experience managing and developing successful and compliant proposals.
• Bachelor’s degree in related field from an accredited college or university (e.g. communications, English, business). Experience in lieu of education will be considered.
• Familiarity with concepts and frameworks commonly encountered in federal technology environments, such as NIST, RMF, FedRAMP, STIGs, FISMA, and DISA requirements, depending on the program.
• Demonstrated proposal experience supporting Department of Defense and/or federal civilian agency opportunities.
• Experience responding to government RFPs, RFQs, RFIs, task orders, and IDIQ opportunities.
• Familiarity with FAR/DFARS requirements and federal proposal compliance.
• Previous experience in an IT government contractor, federal systems integrator, or technical consulting environment.
• Preferred experience supporting DoD IT, cybersecurity, cloud, engineering, or digital modernization programs.
• Advanced skills in MS Office Suite, basic graphics, web applications, Adobe, etc.
• General knowledge of US Government competitive procurement approaches and regulations (such as FAR 15, FAR 16, OTAs, CSOs; RFP, FOPR, ITO, RFS).
• Ability to perform at a full performance level with minimal supervision.
• Superior written and verbal communication skills.
• Ability to explain ideas and concepts in a clear and concise way.
• Capability to manage and prioritize multiple tasks simultaneously.
• Strong organizational, analytical, communication and problem-solving skills.
• Ability to interact with internal and external customers.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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