Proposal Coordinator

Granicus; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An innovative firm is seeking a Proposal Coordinator to support the development and submission of impactful sales and marketing proposals. This role involves collaborating with Proposal Managers and cross-functional teams to create high-quality proposals that meet client needs. The ideal candidate will have a background in strategic writing and document management, along with strong organizational skills. Join a remote-first company that values diversity and inclusion, and contribute to meaningful projects that enhance government services across various communities. This position offers a unique opportunity to make a difference while working in a supportive and dynamic environment.

Benefits

Remote Work

Employee Resource Groups

Wellness Programs

Coffee with CEO Sessions

Qualifications

• 2 years of strategic writing experience in proposal development.
• Advanced skills in Microsoft Word and document formatting techniques.

Responsibilities

• Coordinate and develop high-quality proposals from initiation to delivery.
• Review project documents to ensure compliance with bid submission requirements.

Skills

Strategic Writing

Document Formatting

Attention to Detail

Communication Skills

Organizational Skills

Time Management

Education

Post Secondary Education in Journalism

Project Management

Communications

Tools

Microsoft Word

Microsoft Excel

Salesforce

Adobe Acrobat

Microsoft SharePoint

Microsoft Project

Microsoft PowerPoint

Job description

The Company

Serving the People Who Serve the People

Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and their constituents together. We are on a mission to support our customers by meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn.

Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers powering an unmatched Subscriber Network that uses our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve—driving meaningful change for communities around the globe.

Want to know more? See more of what we do here.

The Role

The Proposal Coordinator plays a key role in supporting the development and submission of sales and marketing proposals. This position will work closely with Proposal Managers to provide administrative assistance, helping organize proposal content, develop presentations, and create proposal graphics. The Proposal Coordinator will assist in overseeing the development of proposal materials and collaborate with cross-functional teams, including marketing and business personnel, to ensure the timely and accurate submission of high-quality proposals.

What Your Impact Will Look Like Here

• Work with proposal managers and teams to coordinate, develop, organize, and complete professional, high-quality proposals from initiation through to production and delivery of the final product.
• Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance.
• Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design.
• Work with the submission team to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed.
• Complete document formatting, editing, printing, distribution, and overall document reviews.
• Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards.
• Work independently to prepare proposals for small deals, and renewals in coordination with Contracts Team.
• Implement quality control measures to ensure proposal requirements and corporate standards are met.

You will love this job if you have

• Post secondary education in Journalism, Communications, Project Management or related field
• 2 years of strategic writing experience (including development of proposal templates, executive summaries and technical / security specifications)
• 2 years of experience assessing, developing and managing proposals for small to medium software and services opportunities
• Experience with state/provincial, municipal or federal government procurement processes an asset
• Experience in a software or professional services industry considered an asset
• Advanced skills in Microsoft Word and experience with large and complex document formatting techniques
• Proficient with Microsoft Excel, Adobe Acrobat, Microsoft SharePoint, and Salesforce or other sales CRM tool
• Microsoft Project and PowerPoint is considered an asset
• Strong business writing, editing, and communication skills
• Excellent attention to detail and a high regard for accuracy and quality
• Understanding of basic financial and legal terms and functions, along with experience working with budgets and schedules (e.g., Gantt charts)
• Strong interpersonal, organizational, and time management skills with the ability to work successfully in a fast-paced environment with changing workload demands

Don’t have all the skills/experience mentioned above? At Granicus, we are trying to build diverse, inclusive teams. We do not have degree requirements for most of our roles. If you don’t meet every requirement above but are excited to learn more, we encourage you to apply. We might just be able to find another role that could be a perfect fit!

Security and Privacy Requirements

-Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program.

-Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies.

The Team

- We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand.

The Culture

- At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to be a part of our journey.

- A few culture highlights include Employee Resource Groups to encourage diverse voices.

- Coffee with Mark sessions – Our employees get to interact with our CEO on very important and sometimes difficult issues ranging from mental health to work-life balance and current affairs.

- Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more. We bring in special guests from time to time to discuss issues that impact our employee population.

The Impact

- We are proud to serve dynamic organizations around the globe that use our digital solutions to make the world a better place — quite literally. We have so many powerful success stories that illustrate how our solutions are impacting the world. See more of our impact here.

Granicus is committed to providing equal employment opportunities. All qualified applicants and employees will be considered for employment and advancement without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity, gender expression, physical or mental disability, age, genetic information, sexual or affectional orientation, marital status, status regarding public assistance, familial status, military or veteran status or any other status protected by applicable law.