Proposal Coordinator

AppleOne Employment Services; San Diego (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

401(k) and 401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Vision insurance

Job summary

AppleOne Employment Services is seeking a Proposal Coordinator for a transit planning and consulting firm in North San Diego. You will support business development and craft polished proposals for public transit projects across California and nationwide.

You will collaborate with senior leadership, technical teams, and partnering firms to draft, edit, and finalize compliant submissions, ensuring on-time delivery. Proficiency in InDesign, InCopy, and MS Office is required.

Qualifications

• Manage proposal development from opportunity identification through final submission.
• Coordinate RFP, RFQ, and RFI responses while maintaining compliance with all submission requirements.
• Draft, edit, format, and finalize proposal materials and business development content.
• Maintain proposal schedules, contact databases, resumes, project descriptions, and branded pursuit materials.
• At least 5 years of related experience in proposal coordination, business development, technical writing, or a similar role.
• Strong proficiency in Adobe InDesign and InCopy is required.
• Proficiency in Adobe Acrobat and Microsoft Office, including Word, Excel, and PowerPoint.
• Strong writing, editing, proofreading, formatting, and document production skills.
• Ability to manage multiple assignments, shifting priorities, and overlapping deadlines with accuracy and professionalism.
• Strong communication skills and the ability to work effectively with senior staff, technical teams, project managers, and external partners.
• Sound judgment, strong attention to detail, and the ability to ensure submissions are polished, complete, and compliant.
• Bachelor’s degree in communications, marketing, journalism, English, or a related field is preferred.

Responsibilities

• Format, proofread, and finalize proposals, statements of qualifications, RFP, RFQ, RFI responses, and client correspondence using Adobe InDesign.
• Draft, edit, and organize proposal content in collaboration with technical staff, project managers, and senior leadership.
• Review solicitation requirements, complete required forms, and ensure all submissions are accurate, compliant, complete, and delivered on time.
• Identify new business development opportunities through RFP searches, partner networks, and industry contacts.
• Build and manage pursuit schedules, proposal calendars, deadlines, weekly business development meetings, and internal follow-up.
• Maintain resumes, project descriptions, contact databases, proposal components, and branded marketing materials.

Skills

Proposal development

Adobe InDesign

Adobe InCopy

MS Office

Writing & editing

Communication

Project coordination

Education

Bachelor’s degree in communications/marketing/journalism/English

Tools

Adobe InDesign

InCopy

Adobe Acrobat

PowerPoint

Word

Excel

Job description

A transit planning and consulting firm in the North San Diego is seeking a Proposal Coordinator. This role supports business development and proposal efforts for public transit agency projects across California and nationally, including transit network planning, Title VI and equity analysis, GIS and data visualization, service planning, scheduling, and public outreach. The Proposal Coordinator will work closely with senior leadership, technical teams, project managers, and teaming partners to develop polished, compliant, and compelling proposals. This is a strong opportunity for an experienced proposal professional who enjoys deadline-driven work, strong team collaboration, and contributing directly to business growth. The environment offers supportive leadership, meaningful project work, professional development, and the chance to help shape transportation solutions that impact communities.

Key Responsibilities

• Format, proofread, and finalize proposals, statements of qualifications, RFP, RFQ, RFI responses, and client correspondence using Adobe InDesign.
• Draft, edit, and organize proposal content in collaboration with technical staff, project managers, and senior leadership.
• Review solicitation requirements, complete required forms, and ensure all submissions are accurate, compliant, complete, and delivered on time.
• Identify new business development opportunities through RFP searches, partner networks, and industry contacts.
• Build and manage pursuit schedules, proposal calendars, deadlines, weekly business development meetings, and internal follow-up.
• Maintain resumes, project descriptions, contact databases, proposal components, and branded marketing materials.

Compensation and Benefits

• Location: North San Diego
• Work Location: In person.
• Pay Range: $35 to $45 per hour DOE
• Benefits include 401(k), 401(k) matching, dental insurance, health insurance, life insurance, paid time off, professional development assistance, and vision insurance.

Required Qualifications and Skills

• Manage proposal development from opportunity identification through final submission.
• Coordinate RFP, RFQ, and RFI responses while maintaining compliance with all submission requirements.
• Draft, edit, format, and finalize proposal materials and business development content.
• Maintain proposal schedules, contact databases, resumes, project descriptions, and branded pursuit materials.
• At least 5 years of related experience in proposal coordination, business development, technical writing, or a similar role.
• Strong proficiency in Adobe InDesign and InCopy is required.
• Proficiency in Adobe Acrobat and Microsoft Office, including Word, Excel, and PowerPoint.
• Strong writing, editing, proofreading, formatting, and document production skills.
• Ability to manage multiple assignments, shifting priorities, and overlapping deadlines with accuracy and professionalism.
• Strong communication skills and the ability to work effectively with senior staff, technical teams, project managers, and external partners.
• Sound judgment, strong attention to detail, and the ability to ensure submissions are polished, complete, and compliant.
• Bachelor’s degree in communications, marketing, journalism, English, or a related field is preferred.

Preferred Qualifications

• Experience in transit, architecture, engineering, construction, consulting, or other AEC-related industries.
• Working knowledge of federal, state, and local procurement processes.
• Familiarity with FTA, Caltrans, DBE, and SBE requirements or goals.
• Adobe Illustrator experience.
• Experience supporting interviews, presentations, business development meetings, and special marketing projects.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.