Proposal Coordinator - DOT/Construction

Jobot; Town of Florida (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work flexibility

Competitive benefits package

401(k) with company match

Generous PTO and holidays

Professional development

Job summary

Jobot, a growing multidisciplinary engineering consulting firm, seeks a Proposal Coordinator to drive strategic growth by leading the development of high-quality proposals for public sector clients in Florida. You will coordinate, develop, and deliver compelling proposals for FDOT and local governments, managing deadlines and collaborating with technical teams.

The role requires 3–5+ years in proposal coordination within the AEC industry, with strong writing, formatting, and proficiency in MS

Qualifications

• 3–5+ years of proposal coordination or marketing experience within the AEC industry.
• Strong experience supporting transportation infrastructure pursuits, including FDOT and local government proposals.
• Demonstrated experience preparing and coordinating: LORs, RFQs, RFPs, SF330s, staff resumes and project profiles.

Responsibilities

• Coordinate and manage proposal development from kickoff through submission.
• Prepare, edit, and format RFQs, RFPs, LORs, and SF330 packages.
• Maintain and update staff resumes, project descriptions, and marketing collateral.
• Collaborate with technical staff to gather content and ensure proposal compliance.
• Develop interview presentations, organizational charts, graphics, and other pursuit materials.
• Track proposal schedules, deadlines, and submission requirements.
• Ensure all deliverables meet quality standards, branding guidelines, and client requirements.
• Support business development efforts by maintaining proposal databases and marketing assets.

Skills

Proposal coordination

Marketing experience

FDOT proposals

Public sector proposals

Writing & editing

Tools

Microsoft Office

Adobe InDesign

CRM software

Job description

Job Details

Salary: $60,000 - $80,000 per year

A bit about us:

We are a growing multidisciplinary engineering consulting firm providing surveying, engineering, planning, and infrastructure solutions throughout Florida. Our team partners with public agencies and municipalities to deliver impactful transportation projects that improve the communities we serve. As our transportation practice continues to expand, we're seeking a Proposal Coordinator to help drive strategic growth by leading the development of high-quality, winning proposals for public sector clients.

Why join us?

Why Join Us?

• Competitive compensation and comprehensive benefits package
• 401(k) with company match
• Generous PTO and paid holidays
• Hybrid work flexibility
• Opportunity to support high-profile transportation and infrastructure pursuits throughout Florida
• Collaborative, team-oriented culture with strong mentorship and professional development
• Stable backlog of public-sector work with long-term career growth opportunities
• Be a key contributor to the firm's continued expansion and success

Position Overview

We are seeking a highly organized Proposal Coordinator with 3–5+ years of experience supporting transportation infrastructure pursuits. This individual will play a critical role in coordinating, developing, and delivering compelling proposals for FDOT, local governments, and other public agencies. The ideal candidate has experience managing multiple deadlines, collaborating with technical teams, and producing polished, compliant proposal packages from start to finish.

Qualifications:

• 3–5+ years of proposal coordination or marketing experience within the AEC (Architecture, Engineering, and Construction) industry
• Strong experience supporting transportation infrastructure pursuits, including FDOT and local government proposals
• Demonstrated experience preparing and coordinating:
• Letters of Response (LORs)
• Requests for Qualifications (RFQs)
• Requests for Proposals (RFPs)
• SF330s
• Staff resumes and project profiles

Organizational charts:

• Interview presentations and leave-behind materials
• Familiarity with FDOT procurement processes and proposal requirements
• Exceptional writing, editing, proofreading, and document formatting skills
• Highly proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
• Experience with Adobe Creative Suite (InDesign preferred) is a plus
• Strong organizational skills with the ability to manage multiple concurrent pursuits and tight deadlines
• Excellent communication and collaboration skills, with the ability to work effectively across technical and marketing teams

Preferred Qualifications:

• Experience supporting engineering, surveying, transportation, or infrastructure consulting firms
• Knowledge of CRM and proposal management software
• Experience coordinating interview preparation and presentation materials
• Understanding of public-sector procurement and qualifications-based selection (QBS) processes

What You'll Do:

• Coordinate and manage proposal development from kickoff through submission
• Prepare, edit, and format RFQs, RFPs, LORs, and SF330 packages
• Maintain and update staff resumes, project descriptions, and marketing collateral
• Collaborate with technical staff to gather content and ensure proposal compliance
• Develop interview presentations, organizational charts, graphics, and other pursuit materials
• Track proposal schedules, deadlines, and submission requirements
• Ensure all deliverables meet quality standards, branding guidelines, and client requirements
• Support business development efforts by maintaining proposal databases and marketing assets

Equal Opportunity Statement

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.