Proposal Coordinator

Kitchell; Sacramento (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Kitchell seeks an experienced and dedicated Proposal Coordinator to join our Northern California region in Sacramento and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

This role coordinates proposal and marketing efforts for public sector construction opportunities, develops qualifications, proposals, presentations, and related materials while collaborating with project teams to ensure high-quality, compliant responses to

Qualifications

• Knowledge of graphic design principles required or strongly preferred.
• Proficient use of Word, Excel, Outlook, PowerPoint and Project; Adobe InDesign/Photoshop/Illustrator/Acrobat preferred
• Excellent verbal and written communication; ability to build relationships
• Ability to work under pressure and adapt to changes
• Commitment to honesty, integrity, quality, and customer satisfaction

Responsibilities

• Coordinate and lead final production of all marketing deliverables (qualifications, proposals, presentations)
• Perform quality control on proposals and materials
• Research, input data, and maintain department database
• Assist with edits and proofreading of RFPs and qualifications
• Attend and contribute to marketing meetings with teams
• Produce and distribute promotional materials
• Organize and maintain file system and records
• Maintain safe work environment and adhere to policies
• Establish professional relationships with internal clients
• Execute additional duties as assigned

Skills

Graphic design principles

Communication

Teamwork

Under pressure

Initiative

Customer satisfaction

Education

Bachelor’s degree in Marketing, Communications, Journalism

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Microsoft Project

Deltek Vantage Point

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

Adobe Acrobat

Job description

Kitchell seeks an experienced and dedicated Proposal Coordinator to join our Northern California region in Sacramento and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Overview

Coordinates proposal and marketing efforts in pursuit of public sector construction projects. Develops qualifications, proposals, presentations, and related marketing materials while maintaining project and client information to support pursuit strategies. Collaborates with project teams to ensure high-quality, compliant, and compelling responses to client opportunities.

Duties and Responsibilities

• Coordinate and lead the final production of all marketing deliverables (qualifications, proposals, and presentations)
• Perform quality control on proposals and other materials
• Research, input data, and assist in maintaining the department database
• Assist with edits and proofreads responses to requests for proposals and qualifications to ensure comprehensive and compliant responses
• Coordinates, attends, and contributes to marketing meetings with respective teams
• Compiles and distributes marketing reports and documents to internal clients and respective teamsProduces and distributes effective promotional and collateral marketing materials
• Organizes and maintains file system and files correspondence and other records
• Utilizes safe work practices and follows directives, policies, and procedures for assisting and maintaining a healthy and safe work environment
• Establishes and maintains effective and professional relationships with internal clients consistent with company values
• Executes additional duties and responsibilities as assigned

Education and Experience

• Bachelor’s degree in Marketing, Communications, Journalism or related discipline is preferred but related work experience will be considered
• 2 - 5 years of position related work experience in marketing, preferably in the architecture, engineering and construction management industry or related field is preferred

Knowledge And Skills

• Knowledge of graphic design principles is required
• Effective computer skills including proficient use of Word, Excel, Outlook, PowerPoint, and Project required, and Adobe InDesign, Photoshop, Illustrator and Acrobat desktop publishing software and Deltek Vantage Point database management software is preferred
• Effective verbal and written communication skills, including the ability to build and maintain effective interpersonal relationships is required
• Ability to work well under pressure and adapt to frequent change, delays or unexpected events is required
• Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork is required
• Commitment to the values of Kitchell with attention to honesty and integrity, quality of work and customer satisfaction is required

Licenses and Certifications

A valid driver’s license with an acceptable motor vehicle record, free from suspensions or restrictions is required.

Work Environment

While performing the duties of this job, the employee regularly works in a general office environment. Extended work hours may be required to meet deadlines. The noise level in the work environment is usually moderate.

Physical Requirements

While performing the duties of this job, the employee is required to regularly sit, talk, or hear and use hands to finger, feel and handle; frequently stand, walk, and reach with hands and arms; and occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.

Travel Requirements

Limited to no travel will be required for this position.