Proposal Coordinator

Kitchell CEM, Inc; Sacramento (CA); On-site; USD 68,000 - 98,000; Full time

Job summary

Kitchell CEM, Inc seeks an experienced Proposal Coordinator to join our Northern California region in Sacramento and build a long-term career with a leading building company.

The role coordinates proposal and marketing efforts for public sector projects, developing qualifications, proposals and presentations while ensuring compliant, high-quality responses. You will lead final production and maintain the department database, supporting pursuit strategies and cross-team collaboration.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism or related discipline preferred.
• 2–5 years of position related work experience in marketing, preferably in AEC or related field.
• Knowledge of graphic design principles required.
• Proficiency with MS Office; familiarity with Deltek Vantage Point desired.
• Strong verbal and written communication; teamwork and adaptability essential.

Responsibilities

• Coordinate and lead the final production of all marketing deliverables (qualifications, proposals, and presentations).
• Perform quality control on proposals and other materials.
• Research, input data, and assist in maintaining the department database.
• Assist with edits and proofs of RFP responses to ensure compliance.
• Coordinate and attend marketing meetings with teams.
• Distribute marketing reports and documents to internal clients and teams.
• Produce and distribute promotional and collateral marketing materials.
• Organize and maintain file system and correspondence records.
• Follow safety directives and company policies; uphold professional relationships.

Skills

Graphic design knowledge

Verbal and written communication

Work under pressure

Teamwork

Education

Bachelor’s degree in Marketing, Communications, Journalism or related discipline

Tools

Word

Excel

Outlook

PowerPoint

Project

Deltek Vantage Point

Adobe InDesign

Photoshop

Illustrator

Acrobat

Job description

• Base Pay $68,000.00 - $98,000.00 / Year
• Job Category Marketing
• Employee Type Exempt - FT
• Required Degree High school
• Manage Others No

Contact information

Description

Kitchell seeks an experienced and dedicated Proposal Coordinator to join our Northern California region in Sacramento and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Overview

Coordinates proposal and marketing efforts in pursuit of public sector construction projects. Develops qualifications, proposals, presentations, and related marketing materials while maintaining project and client information to support pursuit strategies. Collaborates with project teams to ensure high-quality, compliant, and compelling responses to client opportunities.

Duties and Responsibilities

• Coordinate and lead the final production of all marketing deliverables (qualifications, proposals, and presentations)
• Perform quality control on proposals and other materials
• Research, input data, and assist in maintaining the department database
• Assist with edits and proofreads responses to requests for proposals and qualifications to ensure comprehensive and compliant responses
• Coordinates, attends, and contributes to marketing meetings with respective teams
• Compiles and distributes marketing reports and documents to internal clients and respective teams
• Produces and distributes effective promotional and collateral marketing materials
• Organizes and maintains file system and files correspondence and other records
• Utilizes safe work practices and follows directives, policies, and procedures for assisting and maintaining a healthy and safe work environment
• Establishes and maintains effective and professional relationships with internal clients consistent with company values
• Executes additional duties and responsibilities as assigned

Education and Experience

• Bachelor’s degree in Marketing, Communications, Journalism or related discipline is preferred but related work experience will be considered
• 2 - 5 years of position related work experience in marketing, preferably in the architecture, engineering and construction management industry or related field is preferred

Knowledge And Skills

• Knowledge of graphic design principles is required
• Effective computer skills including proficient use of Word, Excel, Outlook, PowerPoint, and Project required, and Adobe InDesign, Photoshop, Illustrator and Acrobat desktop publishing software and Deltek Vantage Point database management software is preferred
• Effective verbal and written communication skills, including the ability to build and maintain effective interpersonal relationships is required
• Ability to work well under pressure and adapt to frequent change, delays or unexpected events is required
• Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork is required
• Commitment to the values of Kitchell with attention to honesty and integrity, quality of work and customer satisfaction is required

Licenses and Certifications

A valid driver’s license with an acceptable motor vehicle record, free from suspensions or restrictions is required.

While performing the duties of this job, the employee regularly works in a general office environment. Extended work hours may be required to meet deadlines. The noise level in the work environment is usually moderate.

Physical Requirements

While performing the duties of this job, the employee is required to regularly sit, talk, or hear and use hands to finger, feel and handle; frequently stand, walk, and reach with hands and arms; and occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.

Travel Requirements

Limited to no travel will be required for this position.

Summary

ABOUT OUR COMPANY

Founded in 1950, Kitchell began as a commercial contracting business and over the years developed new talents and enterprises, acquiring complementary businesses and expertise to remain competitive. Today, Kitchell Corporation serves as the holding entity for several companies that are integral to Kitchell's core business, as well as those that operate independently. We provide a wide range of services within the built environment, including general contracting, construction management, development, facilities management, engineering, architecture, and myriad other services. Our employees manage projects from our main offices located in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring, and cross-training opportunities. At Kitchell, we prioritize internal growth and building careers from within. We consistently rank among the top places to work, thanks to our tenured staff and outstanding benefits that are designed to enrich our employees’ physical, mental, emotional, and financial well-being. These benefits include company performance bonuses, discretionary stock options, incentive bonuses, health, and life insurance, health savings accounts (HSA) with wellness incentives, flexible spending accounts (FSA), 401(k) plans with a 4% company match, tuition reimbursement, weight loss programs, discounted auto insurance, identity theft protection, rewards programs, and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

The annual base salary range for this role is currently $68,000 - $98,000. The Company’s salary ranges are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of various factors, including job-related skills, relevant education and experience, abilities of the applicant and equity with other team members. The annual base salary range listed here is subject to change at any time, in the Company’s discretion, and does not alter in any way the at-will nature of the employment relationship.