Proposal Coordinator

True Environmental; Pocatello (ID); Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join its dynamic team. This remote position offers a unique opportunity to support the proposal team by handling administrative tasks and assisting in the preparation of federal environmental proposals. The role involves organizing proposal materials, ensuring accuracy in documentation, and conducting research to align with client needs and industry trends. Ideal candidates will have a strong background in proposal development, excellent organizational skills, and a keen attention to detail. Join a forward-thinking organization that values innovation and collaboration in the environmental and engineering services sector.

Qualifications

• 3+ years experience in federal proposal preparation and formatting.
• 5+ years experience in Microsoft Office Suite and document management.

Responsibilities

• Organize proposal templates and maintain documentation.
• Assist in formatting and proofreading proposal documents.
• Conduct research to support proposal development.

Skills

Proposal Development

Attention to Detail

Microsoft Office Suite

Document Management Systems

Basic Design Tools

Organizational Skills

Multitasking

Education

Bachelor's Degree in Business, Communications, Marketing, or Related Field

Tools

Adobe Acrobat

Canva

Job description

Sundance Consultants, a part of True Environmental and its partner firms, have united their strengths to establish the nation's premier environmental and engineering services consulting firm. This powerhouse organization offers an extensive range of services aimed at revolutionizing the built environment and preserving the natural one. Its diverse expertise encompasses environmental remediation, urban planning, engineering iconic coastal and marine structures, developing sustainable energy sources, and pioneering resource extraction methods. With a workforce of over 450 dedicated professionals, including environmental experts, engineers, technicians, scientists, planners, surveyors, and construction management professionals, this dynamic organization operates in more than 20 offices across the U.S. Explore further at Sundance-inc.com and True-Environmental.com to discover the full scope of our capabilities.

The Proposal Coordinator supports the proposal team by handling administrative tasks, maintaining documentation, and assisting in the preparation and formatting of Federal Environmental proposal materials such as resumes, project disruptions, and conducting research. This role provides an opportunity to develop foundational skills in proposal development while working under the guidance of senior team members.

What you’ll do

• Organize and maintain a repository of proposal templates, past proposals, and supporting materials.
• Ensure version control for proposal documents.
• Assist in organizing and maintaining proposal schedules, timelines, and deadlines.
• Help track required proposals.
• Format, proofread, and edit proposal documents to ensure accuracy and consistency.
• Populate and update templates with standard information, such as company profiles, resumes, and past performance data.
• Conduct basic research on client needs, industry trends, and competitor activities to support proposal development.
• Gather and organize supporting data, such as competitive analysis.
• Assist in coordinating with internal teams, including subject matter experts, to collect information for proposals.
• Participate in team meetings to support project updates and next steps.
• Perform initial reviews of documents for formatting, spelling, and grammatical errors.
• Ensure adherence to branding guidelines and proposal requirements.

Minimum Qualifications

• 3+ years experience in the preparation and formatting of federal proposals.
• 5+ years experience in Microsoft Office Suite (Word, PowerPoint, Excel) and familiarity with document management systems.
• Experience in business, communications, marketing, or a related field.
• This is a remote position, but the position requires the person to be logged-in, available, and working throughout the day.
• Familiarity with proposal processes and templates.
• Strong attention to detail.
• Knowledge of basic design and formatting tools (e.g., Adobe Acrobat, Canva).
• Interest in learning proposal software tools, including use of AI.
• Strong organizational skills and significant attention to detail.
• Ability to multitask and manage time effectively.
• Enjoys working in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.