Proposal Coordinator | Executive Assistant to Founders

Basin Engineering & Surveying; Metairie (LA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement savings

Job summary

Basin Engineering & Surveying seeks an Administrative Assistant / Proposal Coordinator in Metairie, LA. You will manage calendars, meetings, travel, and docs for the principals while owning the proposal process from kickoff to submission.

The role combines administrative support with formal proposal coordination, handling deadlines, resumes, licenses, and subconsultant paperwork to help win public and private work.

Qualifications

• 3+ years in an administrative, office coordinator, or proposal coordinator role
• Experience assembling formal document packages such as proposals, bids, or RFQ/RFP responses
• Strong Word, Excel, Outlook, and Adobe Acrobat skills
• Careful writing and proofreading with deadlines
• Ability to work in person at the Metairie office

Responsibilities

• Keep principals and office organized: manage calendars, schedule meetings/travel, handle correspondence, prepare documents, and maintain files and records.
• Lead proposals: track deadlines/addenda, pull resumes, project descriptions, and required forms; collect licenses from subconsultants; format and submit packages.
• Maintain and update standard proposal content, capabilities statements, and project sheets.

Skills

Administrative experience

Calendar management

Proposal coordination

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Basin Engineering & Surveying seeks an Administrative Assistant / Proposal Coordinator in Metairie, LA. You will manage calendars, meetings, travel, and docs for the principals while owning the proposal process from kickoff to submission.

The role combines administrative support with formal proposal coordination, handling deadlines, resumes, licenses, and subconsultant paperwork to help win public and private work.