Proposal Coordinator

Southeastern Engineering, Inc; Marietta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in the Internet Publishing industry is seeking a Proposal Coordinator. This role involves leading proposal development efforts, collaborating with technical leads, and managing multiple projects. The ideal candidate will possess strong project management, writing, and communication skills, along with a Bachelor's degree in Marketing or Communications. The position offers a dynamic work environment where you can contribute to significant projects and enhance your career.

Qualifications

• 2-4 years of experience in architectural and engineering proposal preparation.
• Experience supporting proposals in the A/E/C industry.

Responsibilities

• Lead proposal development efforts and coordinate with management.
• Write and edit resumes and project descriptions for proposals.
• Manage multiple projects and track proposal outcomes.

Skills

Project Management

Organizational Skills

Writing

Communication

Detail-oriented

Education

Bachelor’s degree in Marketing

Bachelor’s degree in Communications

Tools

Microsoft Word

Excel

PowerPoint

Adobe Creative Suite

Job description

4 days ago Be among the first 25 applicants

Overall Responsibility:

The Proposal Coordinator will be responsible for leading all proposal development efforts. This position requires close coordination with SEI management and all Key Team Leads (KTL) to deliver RFP/RFQ responses.

Key Areas of Responsibility:

• Collaborate with technical leads to gather information for proposals, qualifications, and interview presentations.
• Conduct initial proposal kickoff meetings to define expectations, assign tasks, develop schedules, draft/edit content, and oversee final submission.
• Write and edit resumes and project descriptions; maintain proposal materials and research; utilize internal databases for proposal support.
• Manage multiple projects using project management and communication skills to meet deadlines.
• Identify and escalate issues promptly to management.
• Participate in pursuit coordination and strategy meetings, support proposal content development, and create proposal collateral.
• Monitor procurement websites for upcoming proposals and track RFP submissions for both prime and sub-consultant roles.
• Maintain a database of GDOT wins and opportunities for recompete.
• Ensure preproposal meetings are attended by SEI staff.
• Coordinate with other firms for teaming and respond to information requests.
• Provide QA/QC review for newsletters and ad hoc requests.
• Report weekly outreach status to upper management.
• Develop and update brand proposal content, ensuring consistency.
• Streamline and document the proposal development process, including creating checklists, maintaining templates, and organizing files.
• Track proposal outcomes and maintain records of successes and feedback.
• Support RFQ endeavors with marketing staff and handle additional duties as assigned.

Experience, Proficiencies, Skills, and Certifications:

• Bachelor’s degree in Marketing, Communications, or related field.
• Experience supporting proposals in the A/E/C industry.
• 2-4 years of experience in architectural and engineering proposal preparation for various clients.
• Strong project management and organizational skills.
• Ability to create efficient workflows and manage multiple deadlines.
• Exceptional writing, editing, and formatting skills.
• Excellent interpersonal and communication skills.
• Detail-oriented with good customer service and conceptual skills.
• Ability to work independently and in teams.
• Familiarity with regional proposal procedures.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Creative Suite.

Additional Details:

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Seniority level:

• Mid-Senior level

Employment type:

• Full-time

Job function:

• Other

Industries:

• Internet Publishing

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