Proposal Coordinator - Marketing

American Structurepoint, Inc.; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

American Structurepoint, Inc. is seeking a Proposal Coordinator to join our Marketing + Communications group.

This fast-paced role supports high-quality proposals, qualifications, and presentations by coordinating with executives, engineers, architects, and staff to meet tight deadlines. Requirements include a BA/BS in Communications or related field, proficiency with Microsoft Office, and at least one year of proposal development experience in A/E or related consulting.

Qualifications

• BA or BS in Communications, English, Business, Marketing, Journalism or related degree.
• Proficient in Microsoft Office and capable of formatting proposals.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and ability to rework technical content.

Responsibilities

• Prepare high quality A/E proposals, qualification documents, and presentations.
• Coordinate with executives, engineers, architects, project managers, and staff.
• Facilitate kickoff meetings and gather information to develop proposals and qualifications.
• Track proposal lifecycle and maintain data in a timely fashion.
• Ensure adherence to company brand standards and proposal templates.
• Meet multiple deadlines and manage simultaneous tasks.

Skills

Proofreading & grammar

Time management

Project coordination

Creative writing

Communication with leadership

Tech savvy

Education

BA or BS in Communications, English, Business, Marketing, Journalism or related degree

Tools

Microsoft Office

Job description

Overview

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Marketing + Communications

Position: Proposal Coordinator

Location: Indianapolis, IN, Tampa, FL, Austin, TX, or Columbus, OH (on-site)

The American Structurepoint Marketing + Communications Group develops the marketing and communications strategies and tactics to promote our services. It is our goal to deliver strategic marketing initiatives in support of American Structurepoint's mission and market share growth objectives.

The Proposal Coordinator is part of an industry-leading marketing and communications team that thrives on delivering unique and creative proposals that inspire, inform, and captivate our readers. Ideally, this individual should have experience with proposal coordination and writing. The Proposal Coordinator must have a passion for high-quality content, creative writing, and enjoy a fast-paced/high-production work environment. They must also have a passion for the "win", must be self-motivated, detail-oriented, and possess a strong work ethic!

With guidance from the proposal leadership team, the Proposal Coordinator will work closely with the entire marketing communications group, architecture and engineering staff, and executive leadership at all levels across the firm.

Skills, Knowledge, and Abilities

• Strong proofing and grammar skills, with the ability to review content quickly and efficiently.
• Superior time-management skills, creative problem-solving skills, and strong initiative to complete projects on time while handling multiple deadlines.
• Strong skills in project management, coordination, and creative writing, with attention to detail.
• Ability to absorb and apply constructive criticism.
• Work smart and look for ways to drive improvements while organizing, planning, and delivering a great end product.
• Knowledge of the latest software and applications with the ability to stay current in the use of new computer technologies to remain competitive.

Responsibilities

• Prepare high quality A/E proposals, qualification documents, and presentations for assigned A/E disciplines.
• Facilitate strategic kickoff meetings; compile necessary information to develop proposals, presentations, and qualifications; and coordinate with other A/E teaming partners.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Track the lifecycle of a project and update data in a timely fashion.
• Other duties as assigned.

Qualifications

• BA or BS in Communications, English, Business, Marketing, Journalism or related degree
• Proficient in Microsoft Office
• At least one year of proposal development experience is preferred in the architecture, engineering, or construction industry or other related consulting industry, such as technology or finance.
• Ability to operate under pressure and meet tight deadlines
• Excellent copywriting skills and should be able to rework technical content for a wider audience
• Build excellent working relationships to attain goals
• Be organized, self-motivated, confident, energetic, and creative
• Effectively communicate and make best use of interpersonal skills
• Should be able to deliver creative and innovative thoughts