Proposal Coordinator

braunintertec; BLOOMINGTON (MN); Hybrid; USD 55,000 - 82,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

ESOP

PTO

Paid holidays

Hybrid work days

Job summary

Braun Intertec Corporation in Bloomington, MN is seeking a detail-oriented Proposal Coordinator to manage the end-to-end proposal process, ensuring timely, accurate, and high-quality submissions.

The role requires collaboration with technical teams, SMEs, and stakeholders to develop compelling content, while maintaining brand standards and process improvements. Hybrid work with in-office days, with benefits including comprehensive coverage and professional development opportunities.

Qualifications

• Bachelor's degree preferred in business, communications, engineering, or related field.
• 2+ years of experience in proposal coordination, project management, or similar role.
• Strong project management skills with ability to handle multiple proposals and deadlines.
• Excellent written and verbal communication skills for clear technical content.
• Proficiency in Microsoft Office, Adobe Creative Suite and proposal management software/tools.
• Detail-oriented with focus on accuracy and quality in proposals.
• Strong organizational skills and ability to work independently and in teams.
• Experience coordinating cross-functional teams for successful proposals.
• Familiarity with RFP and RFQ processes is advantageous.

Responsibilities

• Coordinate end-to-end proposal process from request to submission.
• Collaborate with technical teams and stakeholders to gather necessary information.
• Organize and write proposal content, compile resumes and materials.
• Edit and format proposals, ensure accuracy and brand alignment.
• Maintain centralized repository for proposals and content libraries.
• Evaluate and improve proposal development processes and tools.
• Ensure compliance with client requirements and quality assurance for submissions.
• Support marketing activities and create marketing collateral.

Skills

Proposal coordination

Project management

Written communication

Microsoft Office

Adobe Creative Suite

Attention to detail

Team collaboration

RFP familiarity

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Creative Suite

Proposal software

Job description

We are seeking a detail-oriented and organized Proposal Coordinator to join Braun Intertec Corporation at our office in Bloomington, MN. The coordinator is responsible for managing the proposal development process, ensuring the timely and accurate completion of high-quality proposals, bids, and other business documents. This role requires a strong grasp of project management, excellent communication skills, and the ability to collaborate with various teams to produce compelling proposals that meet client requirements.

Responsibilities

• Proposal Management: Coordinate and manage the end-to-end proposal process, from initial request through to submission, ensuring compliance with proposal guidelines, deadlines, and client specifications.
• Collaboration and Coordination: Collaborate with technical teams, subject matter experts, and other stakeholders to gather necessary information, technical content, and resources required for proposal development. Coordinate meetings and facilitate communication to ensure all relevant information is obtained for proposal creation.
• Proposal Development: Organize and write proposal content, ensuring clarity, accuracy, and alignment with client requirements. Compile technical information, project descriptions, resumes, and other relevant materials to create comprehensive and persuasive proposals.
• Proposal Editing and Review: Review, edit and format proposal content to ensure accuracy, consistency, and adherence to brand guidelines. Coordinate internal reviews and manage the feedback process to incorporate necessary changes and improvements.
• Proposal Tracking and Documentation: Help maintain a centralized repository for proposal documents, templates, and content libraries.
• Process Improvement: Continuously evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and effectiveness in delivering winning proposals.
• Compliance and Quality Assurance: Ensure proposals comply with client requirements, contractual obligations, and industry standards. Perform quality assurance checks to guarantee accuracy and completeness of proposal submissions.
• Marketing Support: Contribute to various marketing activities, including content creation, campaign support, and market research, to support the firm's marketing initiatives.
• Marketing Collateral: Assist in creating marketing materials, such as success stories, social media content, and other collateral, showcasing the firm's expertise and services.

Qualifications

• Bachelor's degree in business, communications, engineering, or a related field strongly preferred
• Proven experience (2+ years) in proposal coordination, project management, or a similar role, preferably within the engineering or construction industry.
• Strong project management skills with the ability to handle multiple proposals simultaneously while meeting tight deadlines.
• Excellent written and verbal communication skills, with the ability to effectively articulate complex technical information in a clear and concise manner.
• Proficiency in Microsoft Office suite, Adobe Creative Suite and experience with proposal management software/tools.
• Detail-oriented with a focus on accuracy and quality in all aspects of proposal development.
• Strong organizational skills and the ability to work independently as well as collaboratively in a team environment.
• Experience in coordinating and managing cross-functional teams to deliver successful proposals.
• Familiarity with RFP (Request for Proposal) and RFQ (Request for Quote) processes is advantageous.

hybrid work - anticipate 3 days in office per week minimum.

The successful candidate will be encouraged to expand their skills and certifications through company provided training and mentoring. Braun Intertec offers a competitive compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, ESOP, PTO, and paid holidays.

Braun Intertec is proud to be an Equal Opportunity Employer; AA/EEO/Veterans/Disability friendly employer.

Compensation Range:
$55,000.00 - $82,000.00

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

B raun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email [e-mail] .

As an Equal Opportunity Employer, Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [e-mail] . In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which y