Proposal & BD Coordinator for AEC Marketing (ESOP)

Kokolakis; Tarpon Springs (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

ESOP (Employee-Ownership)

100% employer-paid medical, dental, &視

401(k) with company match

Generous PTO & holidays

Paid parental leave

Tuition reimbursement

Cell phone allowance

Mileage reimbursement

Wellness program

Team events

Job summary

Kokolakis is seeking a creative, outgoing, and strategic thinker to join our growing marketing team as a Proposal Coordinator. You’ll craft compelling, compliant responses to SOQs, ITBs, RFQs, and RFPs, and collaborate with Executives, Project Managers, Preconstruction teams to support growth.

You’ll manage content from multiple departments, tailor proposals to client needs, support interview prep with materials and visuals, maintain marketing collateral, and help drive business development

Qualifications

• 2–4 years of professional experience in the AEC industry.
• Ability to manage multiple deadlines collaboratively.
• Strong editing and persuasive writing skills.
• Proficiency with AI tools for efficiency.

Responsibilities

• Develop high-quality Statements of Qualifications (SOQs), ITBs, RFQs, RFPs, presentations, and interview materials.
• Coordinate proposal efforts by scheduling kickoff meetings, establishing timelines, gathering team input, and maintaining CRM data.
• Collaborate with multiple departments to collect, organize, and develop content for proposals and client materials.
• Tailor proposal strategies, value propositions, and differentiators for each pursuit.
• Support interview prep with presentation materials, graphics, and collateral.

Skills

Collaborative mindset

Deadline management

Editing & writing

Project management

AI tools proficiency

Communication skills

Attention to detail

Organizational skills

Education

Degree in Marketing, Communications, Public Relations, Journalism, or Architecture/Design

Tools

Microsoft Office

PowerPoint

Word

Adobe Creative Suite

InDesign

Job description

Kokolakis is seeking a creative, outgoing, and strategic thinker to join our growing marketing team as a Proposal Coordinator. You’ll craft compelling, compliant responses to SOQs, ITBs, RFQs, and RFPs, and collaborate with Executives, Project Managers, Preconstruction teams to support growth.

You’ll manage content from multiple departments, tailor proposals to client needs, support interview prep with materials and visuals, maintain marketing collateral, and help drive business development