Marketing Coordinator

OSEH Inc.; Illinois; On-site; USD 50,000 - 70,000; Full time

Job summary

OSEH Inc. is seeking a driven Proposal & Marketing Coordinator for their team in Illinois. This role involves developing compelling proposals and marketing materials for winning projects in various AEC sectors. Collaboration with project managers and technical staff is essential in crafting clear submissions that reflect the firm’s expertise.

The ideal candidate has a degree in Marketing/Communications and 1-3 years of relevant experience. Strong writing, editing, and creative skills are essential for success in this position.

Qualifications

• 1-3 years of proposal coordination or marketing experience in an AEC or professional services firm.
• Meticulous eye for detail in writing, editing, and proofreading.
• Ability to manage tasks and meet deadlines.

Responsibilities

• Lead development of RFQ/RFP responses and interview presentations.
• Coordinate proposal schedules and internal review processes.
• Maintain marketing content library for rapid deployment.

Skills

Exceptional writing skills

Proficiency in Adobe Creative Suite

Strong communication skills

Education

Associate or bachelor’s degree in Marketing/Communications

Tools

Adobe Creative Suite

Microsoft Office Suite

Job description

OSEH Inc. is seeking a driven and detail-oriented Proposal & Marketing Coordinator to join our team. In this role, you will be at the center of our business development efforts, leading the preparation of compelling proposals, qualifications packages, and marketing materials that help win work across a range of AEC project types. You will collaborate closely with project managers, principals, and technical staff to craft clear, persuasive submissions that reflect our firm's expertise and culture.

Responsibilities

• Lead the end-to-end development of RFQ/RFP responses, statements of qualifications (SOQs), and interview presentations
• Coordinate proposal schedules, compliance checklists, and internal review processes to meet deadlines
• Write, edit, and tailor project narratives, executive summaries, cover letters, and staff bios for each pursuit
• Maintain a library of marketing content, project descriptions, resumes, and photography for rapid deployment
• Track and monitor active and upcoming opportunities via CRM and public procurement portals

Marketing & Brand

• Develop and maintain marketing collateral including brochures, project sheets, award submittals, and case studies
• Manage and update the firm's website, LinkedIn presence, and other digital channels with current project work and news
• Support the planning and execution of industry events, conferences, sponsorships, and client entertainment activities
• Coordinate photography and drone shoots for project documentation and marketing use
• Assist with the firm's award submission program, identifying opportunities and managing timelines

Business Development Support

• Assist principals and PMs with go/no-go analysis and strategic pursuit planning
• Prepare briefing materials for client meetings, interviews, and industry networking events
• Research prospective clients, market sectors, and competitor activity to inform business development strategy

Requirements

• Associate or bachelor’s degree in Marketing/Communications or related field.
• 1-3 years or more of proposal coordination or marketing experience in an AEC or professional services firm.
• Exceptional writing, editing, and proofreading skills with a meticulous eye for detail
• Experience using Adobe Creative Suite (InDesign, Illustrator) and Microsoft Office Suite (Word, Powerpoint, Excel)
• Strong communication and interpersonal skills.
• Ability to manage individual tasks and meet project/proposal deadlines.
• Collaborative team player with the ability to also work independently with minimal supervision