Proposal Assistant — Engineering & Construction

Coastal Engineering; Village of Greenwood Lake (NY); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Weekly pay

Advancement opportunities

Professional development

Safety-driven environment

Job summary

Coastal Engineering, a specialized VOSB marine construction firm along the East Coast, seeks a detail-oriented Proposal Assistant. You will support administrative tasks, track deadlines, and help prepare organized, accurate submissions across divisions.

The ideal candidate is highly organized, able to manage multiple priorities, and eager to develop a career in proposals, marketing, or business development within engineering and construction.

Qualifications

• Provide administrative support throughout the proposal development and submission process.
• Format, proofread, edit, and assemble proposal documents.
• Review solicitation requirements and assist with proposal compliance.
• Maintain proposal templates, resumes, project sheets, and other materials.
• Track RFP deadlines, questions, addenda, and submission requirements.
• Coordinate internal proposal review meetings and follow up on information.
• Collect content from internal team members and assist with attachments.
• Maintain organized electronic proposal and opportunity files.
• Assist with Unanet CRM and opportunity updates.
• Support final proposal production and electronic submissions.

Responsibilities

• Provide administrative support throughout the proposal development and submission process.
• Format, proofread, edit, and assemble proposal documents.
• Review solicitation requirements and assist with proposal compliance.
• Maintain proposal templates, resumes, project sheets, and other supporting materials.
• Track RFP deadlines, questions, addenda, and submission requirements.
• Coordinate internal proposal review meetings and follow up on outstanding information.
• Collect required content and documentation from internal team members.
• Assist with preparing letters, forms, qualifications packages, and supporting attachments.
• Maintain organized electronic proposal and opportunity files.
• Assist with Unanet CRM and opportunity updates.
• Support final proposal production and electronic submissions.

Skills

Writing

Proofreading

Organization

Multitasking

Communication

Education

Associate's degree in Business or related

Bachelor's degree preferred

Tools

Microsoft Office

Unanet CRM

Job description

Coastal Engineering, a specialized VOSB marine construction firm along the East Coast, seeks a detail-oriented Proposal Assistant. You will support administrative tasks, track deadlines, and help prepare organized, accurate submissions across divisions.

The ideal candidate is highly organized, able to manage multiple priorities, and eager to develop a career in proposals, marketing, or business development within engineering and construction.