Proposal Manager (Municipal Bids & Contracts)

Coastal Waste & Recycling; Boca Raton (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental & Vision Benefits

401(k) with Company Match

Paid Time Off & Holidays

Employee Referral Program

Career Growth & Development

Job summary

Coastal Waste & Recycling in Boca Raton, FL seeks a Proposal Manager (Municipal Bids & Contracts) to lead high‑quality proposals for RFPs, RFQs, and ITBs from municipal clients. You’ll partner with Operations, Finance, Legal, and Leadership to convert technical and financial data into winning narratives.

The role emphasizes managing multiple bids, maintaining content libraries, and tracking win/loss trends to improve success rates. APMP experience or certification is a plus.

Qualifications

• Two (2) or more years of experience managing proposals, bids, RFP responses, or contract submissions.
• Experience responding to municipal, government, or public sector solicitations preferred.
• Excellent writing, editing, proofreading, and communication skills.
• Strong project management and organizational skills with the ability to manage multiple deadlines simultaneously.
• Exceptional attention to detail and commitment to producing high‑quality work.
• Proficiency in Microsoft Word, PowerPoint, Excel, Adobe Acrobat, and proposal development software.
• Experience using Adobe InDesign, Canva, or similar graphic design tools is a plus.
• Ability to collaborate effectively with executive leadership and cross‑functional teams.
• APMP certification or proposal management experience is a plus.

Responsibilities

• Lead the development of competitive proposals in response to municipal RFPs, RFQs, ITBs, and other public procurement opportunities.
• Manage multiple proposal projects simultaneously while ensuring all deadlines and submission requirements are met.
• Analyze solicitation documents to develop proposal strategies that maximize Coastal's competitive position.
• Collaborate with Operations, Finance, Legal, Safety, Fleet Maintenance, Business Development, and Executive Leadership to gather, organize, and validate proposal content.
• Write, edit, and organize persuasive proposal narratives that clearly communicate Coastal's operational strengths and value.
• Develop visually appealing proposals, presentations, graphics, and supporting materials using Microsoft Office and design software.
• Ensure every proposal is accurate, compliant, professionally formatted, and aligned with customer requirements.
• Maintain proposal templates, content libraries, resumes, project profiles, and other proposal resources.
• Track proposal activity, win/loss trends, and lessons learned to continuously improve proposal quality and success rates.
• Monitor municipal procurement opportunities, industry trends, and competitor activity.
• Support oral presentations, customer meetings, interviews, and proposal debriefs as needed.
• At Coastal, we win as a team. Our Proposal Manager partners across every department to tell Coastal's story, strengthen our brand, and help us win business that supports the long-term growth of our company.

Skills

Proposal writing

Project management

Cross-functional collaboration

Attention to detail

Editing & proofreading

Communication skills

APMP certification

Tools

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Adobe InDesign

Canva

Job description

About Coastal Waste & Recycling

At Coastal Waste & Recycling, we're building more than a company, we're building a team. As one of the fastest-growing privately held waste and recycling companies in the Southeast, we're looking for people who take pride in their work, put safety first, and are ready to grow with us.

Win Business. Shape Communities.

Do you enjoy transforming complex information into compelling, winning proposals? Are you energized by managing multiple deadlines, collaborating with cross-functional teams, and helping grow a business through strategic storytelling?

As a Proposal Manager (Municipal Bids & Contracts) at Coastal Waste & Recycling, you'll play a critical role in helping us expand into new communities by leading the development of competitive proposals for municipal waste and recycling contracts.

At Coastal, our Proposal Manager does more than respond to bids—they help shape the future growth of our company.

Your Role

As the Proposal Manager (Municipal Bids & Contracts), you'll lead the development of high-quality proposals for municipal Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Invitations to Bid (ITBs), and other procurement opportunities.

You'll partner with Operations, Finance, Legal, Business Development, Marketing, and Executive Leadership to transform operational strategies, technical information, and financial data into compelling proposals that showcase why Coastal is the best partner for the communities we serve.

If you enjoy managing multiple projects, writing persuasive content, designing professional proposal materials, and helping organizations win new business, this is the opportunity for you.

What You’ll Do

• Lead the development of competitive proposals in response to municipal RFPs, RFQs, ITBs, and other public procurement opportunities.
• Manage multiple proposal projects simultaneously while ensuring all deadlines and submission requirements are met.
• Analyze solicitation documents to develop proposal strategies that maximize Coastal's competitive position.
• Collaborate with Operations, Finance, Legal, Safety, Fleet Maintenance, Business Development, and Executive Leadership to gather, organize, and validate proposal content.
• Write, edit, and organize persuasive proposal narratives that clearly communicate Coastal's operational strengths and value.
• Develop visually appealing proposals, presentations, graphics, and supporting materials using Microsoft Office and design software.
• Ensure every proposal is accurate, compliant, professionally formatted, and aligned with customer requirements.
• Maintain proposal templates, content libraries, resumes, project profiles, and other proposal resources.
• Track proposal activity, win/loss trends, and lessons learned to continuously improve proposal quality and success rates.
• Monitor municipal procurement opportunities, industry trends, and competitor activity.
• Support oral presentations, customer meetings, interviews, and proposal debriefs as needed.
• At Coastal, we win as a team. Our Proposal Manager partners across every department to tell Coastal's story, strengthen our brand, and help us win business that supports the long-term growth of our company.

What You’ll Bring

• Two (2) or more years of experience managing proposals, bids, RFP responses, or contract submissions.
• Experience responding to municipal, government, or public sector solicitations preferred.
• Excellent writing, editing, proofreading, and communication skills.
• Strong project management and organizational skills with the ability to manage multiple deadlines simultaneously.
• Exceptional attention to detail and commitment to producing high‑quality work.
• Proficiency in Microsoft Word, PowerPoint, Excel, Adobe Acrobat, and proposal development software.
• Experience using Adobe InDesign, Canva, or similar graphic design tools is a plus.
• Ability to collaborate effectively with executive leadership and cross‑functional teams.
• APMP certification or proposal management experience is a plus.

Why You’ll Love Working Here

• Competitive Pay
• Comprehensive Medical, Dental & Vision Benefits
• 401(k) with Company Match
• Paid Time Off & Holidays
• Employee Referral Program
• Career Growth & Professional Development Opportunities
• Opportunity to work directly with executive leadership on high‑impact strategic initiatives
• Collaborative culture where your work directly contributes to the company's growth
• Opportunity to help shape the future of one of the fastest-growing environmental services companies in the Southeast

If you're a strong writer, an exceptional project manager, and someone who thrives on helping organizations win business through compelling proposals, we'd love to have you join the Coastal Waste & Recycling team.

Coastal Waste & Recycling is proud to be an Equal Opportunity Employer.