Proposal and Contract Specialist

Clinigen; Malvern (Chester County); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Inclusive company culture

Transparent leadership

Competitive benefits package

Job summary

A global specialty pharmaceutical company is seeking a Proposal & Contract Specialist to manage client proposals and contracts. The role involves ensuring client expectations are met, maintaining documentation, and participating in project management. Ideal candidates will have strong communication skills, relevant experience, and the ability to work in a fast-paced environment. This position offers a competitive benefits package and requires an onsite presence as part of a hybrid work schedule.

Qualifications

• 3-5 years of relevant experience in a detail-oriented work environment.
• Understanding of business development, drug sourcing, logistics, and clinical trial principles.

Responsibilities

• Manages and compiles all specifications for proposals and contracts.
• Enters work orders and change orders into the contact database.
• Participates in project management meetings as needed.
• Performs timely follow-up and maintains an updated contact database.
• Updates information for pricing and company guidelines.

Skills

Verbal communication skills

Written communication skills

Interpersonal communication skills

Time management

Ability to prioritize tasks

Education

English and Mathematics GCSE grades A-B (or equivalent)

Job description

About Proposals & Contracts at Clinigen

Clinigen is a rapidly growing global specialty pharmaceutical and services company with a unique combination of businesses. Our divisions operate in a complex global regulatory environment and ensure that vital medicines are delivered securely on time and wherever they are needed in the world.

Primary Purpose

The primary purpose of the Proposal & Contract Specialist is to ensure client expectations and timelines are met through a careful understanding of their needs and project requirements and clearly documenting those requirements within their proposals and contracts, including change orders.

Hybrid Onsite Presence

This role will be hybrid with onsite presence required.

Success Criteria

• 3-5 years of relevant experience in a detail‑oriented work environment
• An understanding and background in business development, drug sourcing, logistics and clinical trial principles and processes strongly preferred

Role Responsibilities

• Manages and compiles all specifications to ensure that proposals and contracts, including change orders are forwarded to sales staff or clients/prospective clients in a timely manner
• Enters work orders and subsequent change orders into the contact database
• Participates in work order review meetings with applicable resources and participates in project management meetings as needed
• Performs timely follow‑up and maintains an up‑to‑date contact database
• Compiles and updates information for pricing and company guidelines for sales contracts

Qualifications

• Superior verbal, written, and interpersonal communication skills at all levels
• Ability to work under pressure, meet deadlines, and adapt in a fast‑paced environment
• Self‑motivated with exceptional time management skills and the ability to efficiently prioritize tasks
• Confidentiality of all client information
• English and Mathematics GCSE grades A-B (or equivalent)

Benefits

While at Clinigen, you’ll enjoy:

• The culture. Thanks to our diverse opportunities for engagement and involvement, every colleague’s Clinigen experience can be a bit different, and we’re proud of that. We work hard to ensure our company culture is inclusive to people from all backgrounds and social styles.
• The transparency with leadership. All colleagues can share anonymous feedback with leadership on a weekly basis through our employee engagement platform. We use this feedback to inform our actions and decisions. We’ve been able to take steps to continuously improve how we do things at Clinigen.
• The benefits. We take pride in having a broad range of activities, systems, and programs that provide a competitive benefit offering and build a culture of celebrating success.

EEO. Clinigen is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.

Seniority level: Associate

Employment type: Full‑time

Job function: Business Development

Industries: IT Services and IT Consulting

Location: Philadelphia, PA