Proposal and Contracts Manager

Lexitas; United States; Remote; USD 80,000 - 110,000; Full time

Job summary

Lexitas is seeking a Proposal and Contracts Manager in the United States. You will lead sponsor proposals, contract processes, and bid strategies across the clinical trials lifecycle, coordinating with partners, vendors, and internal teams to ensure timely, compliant submissions.

You will manage budgets, support CO budgets, and act as the main contact for contract preparation and amendments, while ensuring proper filing on SharePoint and Salesforce for tracking.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of CRO experience in proposals and/or contracts including budget revisions and CO budgets.

Responsibilities

• Manage sponsor proposal and contract process for clinical trials throughout the project’s lifecycle.
• Lead and participate in the RFP response process with partners/vendors and internal teams.
• Serve as primary contact for contract preparation/amendment with internal team.
• Manage deliverable schedules and deadlines with tight timelines.
• Collaborate with subject matter experts to elicit information for high-quality proposals.
• Prepare proposal and contract budgets using internal budget tools with SMEs.
• Produce submission-ready proposals.
• Finalize contract documents (LOI, Start-up/Final Work Orders, MSA, Consulting Agreements, Change Orders) from templates per legal guidance.
• Maintain filing of contracts and proposals on SharePoint and Salesforce for tracking

Skills

Microsoft Word

Microsoft Excel

Education

Bachelor's Degree

Job description

Overview

The Proposal and Contracts Manager is a cross-functional leadership role that is critical to company growth. This role leads the generation of initial proposals, contracts, and contract modifications. We are looking for a new team member with knowledge of CRO business models who excels at stakeholder management, writing, and budget building.

Responsibilities

• Manage sponsor proposal and contract process for clinical trials throughout the project’s lifecycle.
• Leading and participating in the RFP response process in all stages, including coordination with partners/vendors, internal team review meetings, development of proposal strategy and management of process and all associated requests.
• Serve as primary contact for the internal team during contract preparation / amendment.
• Managing deliverable schedules and managing multiple deadlines with tight timelines.
• Collaborating with subject matter experts to understand the processes, business needs, and other contextual details to elicit the appropriate information needed to compose high-quality proposals.
• Prepare proposal and contract budgets using the internal excel budget tool in collaboration with subject matter experts within the CRO.
• Produce submission-ready proposals.
• Prepare and finalize contract documents, including but not limited to LOI, Start-up and Final Work Orders, MSA, Consulting Agreements and Change Orders, from Lexitas or client templates per guidance from legal consultants.
• Maintain filing of contracts and proposals on SharePoint, as well as Salesforce for tracking

Requirements

Education:

Bachelor’s Degree Required

Experience:

Minimum of 3 years of CRO experience in proposals and/or contracts including experience in implementing budget revisions and preparing CO budgets.

Skills:

Comprehensive knowledge of Microsoft Word and Excel

Physical Requirements

Position requires: ordinary ambulatory skills and physical coordination sufficient to move aboutconference or meeting locations as required; ability to stand, walk, stoop, kneel, crouch periodically for prolonged periods of time; manipulation (lift, carry, move) of light to medium weights of 10-35 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.

Disclaimer

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. Lexitas Pharma Services, Inc., at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. Lexitas Pharma Services, Inc., at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.