Property Title & Records Specialist

Gila County; Globe (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

Gila County is seeking a Title Examiner to convey and maintain correct ownership of real property, update Taxing Authority Codes, and provide public record and sales information.

The role interprets legal descriptions, resolves data issues, performs data entry, and organizes documentation to ensure accurate records and compliance.

You will research ownership changes, prepare documentation, respond to inquiries from the public and title companies, and support front counter activities.

Responsibilities

• Interprets legal descriptions and completes relevant documentation to locate, identify and make corrections to data in relation to property parcels.
• Retrieves warranty, joint tenancy, beneficiary, special warranty, quit claim deeds and resolutions from ICRIS computer system.
• Sorts deeds by legal descriptions; verifies accuracy of legal descriptions; checks for information on DOR system; applies parcel numbers to documentation.
• Researches and resolves ownership problems and legal descriptions; transfers data for real property to secured tax roll system.
• Prepares and maintains daily report of documents recorded; organizes, lists and retrieves documents and files, processes splits and combines parcels to corresponding legal descriptions.
• Processes ownership name changes; creates labels for documents recorded; drafts letters requesting information from property owners, title companies and public agencies.
• Answers inquiries from the public, title companies and other relevant parties; addresses concerns about appraisals; maintains filing system for Title Examiner activities.
• Provides backup coverage for the front counter; answers questions regarding personal property, mobile homes and exemptions.
• Performs other duties as assigned.

Job description

Gila County is seeking a Title Examiner to convey and maintain correct ownership of real property, update Taxing Authority Codes, and provide public record and sales information.

The role interprets legal descriptions, resolves data issues, performs data entry, and organizes documentation to ensure accurate records and compliance.

You will research ownership changes, prepare documentation, respond to inquiries from the public and title companies, and support front counter activities.