Property Operations Lead – Building Services

County of Delaware; Media (Delaware County); On-site; USD 40,000 - 55,000; Full time

Job summary

County of Delaware seeks a dependable Building Operations Coordinator to lead administrative operations at a County-owned property in Media, PA. You will greet visitors, answer the phone, coordinate maintenance with vendors, and manage conference rooms and deliveries, ensuring a welcoming and efficient lobby environment.

Under the Real Property Manager, you will support moves, space reconfigurations, parking, and security coordination, while handling invoices in SAP and data in CMMS.

Qualifications

• : High School Diploma or equivalent.
• :
• Two years clerical experience, computer skills preferred.
• :
• Excellent verbal and written communication skills.
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• Advanced organizational skills.
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• Self-starter with the ability to work independently.
• :
• Flexible team player who contributes to a positive work environment.
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• Ability to handle frequent interruptions while maintaining composure.
• :
• Ability to learn SAP or other programs.

Responsibilities

• Greet visitors and direct them to appropriate staff.
• Answer general phone line and assist visitors and employees.
• Coordinate building maintenance with approved external vendors.
• Manage conference room reservations for County departments.
• Accept and sign for packages for County departments and notify appropriate staff.
• Monitor CCTV and report issues to Real Property Manager/County Park Police when needed.
• Coordinate moves into/within/out of the building with Real Property Manager.
• Assist with space reconfigurations and event setups.
• Oversee daily parking management and issue parking decals.
• Maintain lobby appearance and coordinate security plans with County Park Police.
• Manage physical and electronic files for the building.
• Process invoices in SAP; track payments with vendors/contractors.
• Enter maintenance requests in CMMS; manage lease data in CMMS.
• Prepare memorandums and general correspondence to occupants.
• Perform other duties and special projects as assigned.

Skills

Communication skills

Time management

Organizational skills

Microsoft Office

SAP

Confidentiality

Team player

Independent work

Customer service

Problem solving

Education

High School Diploma or equivalent

Two years clerical experience

Tools

SAP

CMMS

Microsoft Office

Job description

County of Delaware seeks a dependable Building Operations Coordinator to lead administrative operations at a County-owned property in Media, PA. You will greet visitors, answer the phone, coordinate maintenance with vendors, and manage conference rooms and deliveries, ensuring a welcoming and efficient lobby environment.

Under the Real Property Manager, you will support moves, space reconfigurations, parking, and security coordination, while handling invoices in SAP and data in CMMS.