Building Operations Lead — Tenant & Facilities Coordination

Delcora; Media (Delaware County); Hybrid; USD 38,000 - 60,000; Full time

Job summary

The County of Delaware Department of Public Works in Media, PA seeks a dependable Building Operations Coordinator to greet visitors, answer phone lines, and coordinate building maintenance. You will manage conference room reservations, process invoices in SAP, and track CMMS requests for the county-owned property.

Under the Real Property Manager, you will support space moves, space reconfigurations, and parking operations while maintaining professional occupancy relations with tenants and

Qualifications

• High School Diploma or equivalent.
• Two (2) years previous responsible clerical experience, computer skills preferred.
• Ability to maintain confidential information and exercise discretion and sound judgement.
• Excellent verbal and written communication skills.
• Advanced organizational skills.
• Self-starter with the ability to work independently.
• Flexible team player who contributes to a positive work environment.
• Ability to handle frequent interruptions while maintaining composure and professionalism.
• Ability to handle multiple critical tasks simultaneously and carry tasks to completion.
• Knowledge and skill with modern office equipment (fax, copier, telephone, typewriter).
• Strong computer and word processing skills with working knowledge of Microsoft Office, internet navigation.
• Ability to learn software, such as SAP, or other programs.

Responsibilities

• Register visitors and contractors entering and exiting the building.
• Greet and assist County employees and visitors entering and exiting the building.
• Coordinate building maintenance services with approved external vendors.
• Manage conference room reservations for county departments.
• Process invoices through SAP and track payments with vendors.
• Enter maintenance requests into CMMS for roof leaks, plumbing, heating, and A/C problems.
• Enter lease renewal/termination data into CMMS for Real Property Manager.
• Prepare memorandums and general correspondence to building occupants.
• Coordinate parking assignments and issue parking decals.
• Maintain lobby appearance and coordinate security plans with County Park Police.

Skills

Verbal communication

Written communication

Organization

Confidentiality

Multitasking

Customer service

Microsoft Office

SAP

CMMS

Education

High School Diploma or equivalent

Tools

SAP

CMMS

Job description

The County of Delaware Department of Public Works in Media, PA seeks a dependable Building Operations Coordinator to greet visitors, answer phone lines, and coordinate building maintenance. You will manage conference room reservations, process invoices in SAP, and track CMMS requests for the county-owned property.

Under the Real Property Manager, you will support space moves, space reconfigurations, and parking operations while maintaining professional occupancy relations with tenants and