Property Operations Coordinator: Tenant & Admin Support

Federal Realty Investment Trust; Birmingham (AL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Federal Realty Investment Trust is seeking an experienced Office Coordinator to provide administrative support to the property operations team. Reporting to the General Manager, you will help manage tenant obligations, vendor coordination, and financial reporting.

The role requires 4–7 years of administrative experience, strong MS Word/Excel/Outlook skills, and excellent communication. This on-site position offers diverse exposure to retail tenants and property management operations.

Qualifications

• High School Diploma required; Bachelor's Degree preferred.
• 4-7 years providing administrative support to a manager or management team.
• Attention to detail and solid organizational capabilities.
• Accurate and efficient data entry.
• Excellent multi-tasking, time management, and problem-solving skills.
• Strong communication and customer service abilities.
• Proficiency in Microsoft Word, Excel, and Outlook; knowledge of JDE is a plus.

Responsibilities

• Support the General Manager and property team daily to meet lease obligations.
• Coordinate merchant requests for facility, janitorial, and security support.
• Manage tenant communications and respond to comments or complaints.
• Code AP invoices and process check requests.
• Enter and audit work orders in the WO system.
• Assist with financial reporting including budgets and variances.
• Coordinate tenant moves and notifications.
• Prepare contracts with vendors and quotes requests.
• Maintain professional tenant relationships and filing system.
• Assist on various projects and duties as assigned.

Skills

Administrative support

Data entry

MS Word

MS Excel

MS Outlook

Education

High School Diploma

Bachelor's Degree preferred

Tools

JDE

Job description

Federal Realty Investment Trust is seeking an experienced Office Coordinator to provide administrative support to the property operations team. Reporting to the General Manager, you will help manage tenant obligations, vendor coordination, and financial reporting.

The role requires 4–7 years of administrative experience, strong MS Word/Excel/Outlook skills, and excellent communication. This on-site position offers diverse exposure to retail tenants and property management operations.