Property Operations Coordinator (Admin)

cambridgerealestateservices; Portland (OR); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

HSA contributions

Paid time off

Floating holidays

401k plan with company match

Tuition reimbursement

Job summary

Cambridge Real Estate Services seeks an Operations Coordinator to support Regional Managers and Portfolio Supervisors across multiple properties, coordinating essential functions and ensuring smooth day-to-day operations. This full-time, in-office role acts as a central point of contact among site teams, vendors, and internal departments.

The position emphasizes driving portfolio performance, coordinating licenses and transfers, and maintaining accurate property data while collaborating with

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2-4+ years of property management, operations, or related experience.
• Strong understanding of property operations and vendor management.
• Experience with project coordination or multi-site support preferred.
• Proficiency in Microsoft Office Suite; property management software experience (e.g., Yardi) preferred.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.

Responsibilities

• Coordinate insurance claims from initiation through resolution with site teams, vendors, and carriers.
• Manage vendor coordination, scheduling, and follow-up to ensure timely work completion.
• Support CapX projects by coordinating bids, proposals, and approvals.
• Coordinate business licenses, permits, renewals, and related documentation to ensure compliance.
• Maintain and update property lists and related records; track rebill information.

Skills

Property management

Operations

Vendor management

Project coordination

Communication

Organization

Education

Bachelor’s degree or equivalent experience

Tools

Yardi

Microsoft Office

Job description

Cambridge Real Estate Services seeks an Operations Coordinator to support Regional Managers and Portfolio Supervisors across multiple properties, coordinating essential functions and ensuring smooth day-to-day operations. This full-time, in-office role acts as a central point of contact among site teams, vendors, and internal departments.

The position emphasizes driving portfolio performance, coordinating licenses and transfers, and maintaining accurate property data while collaborating with