Property Operations Coordinator

RMR Group; Chantilly (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life & Disability Insurance

401(k) Plan with Employer Match

Holidays, Vacation & Sick Time

Job summary

The RMR Group is seeking a Property Administrator to support Senior Property Manager and Property Manager. You will assist with accounting, vendor management, tenant communications and file upkeep to ensure smooth property operations.

Candidates should have 1–2 years in real estate admin, proficiency in MS Word/Excel, and familiarity with Yardi/Building Engines. A Bachelor’s degree is preferred and confidentiality is essential.

Qualifications

• Bachelor’s degree. Preferred course of study Business Administration, Real Estate or Accounting.
• One to two years’ experience in the real estate industry.
• Ability to work in a fast-paced, collaborative and results driven environment.
• Exceptional verbal, written and organizational skills.
• Excellent attendance is a requirement of the position.
• Excellent client service orientation.
• An assessment will be administered for computer and communication skills.
• Must have intermediate to advanced MS Word and Excel proficiencies.
• Experience with financial issues and programs a plus. Experience with Yardi, Building Engines, Argus are preferred.

Responsibilities

• Open property management office (by or before 8 am) and close office (at 5 pm or later).
• Answer general calls by third ring.
• Greet all visitors in a friendly manner.
• Maintain postage meter and replenish as needed.
• Sign for deliveries and distribute appropriately.
• Open, sort and distribute mail appropriately.
• Keep work areas clean and organized.
• Maintain all tenant and vendor files.
• Code invoices for portfolio.
• Process invoices and accounts payable.
• Track budget vs actual costs for operating expenses.
• Prepare tenant bill-backs on a monthly basis.
• Prepare and review tenant statements and manual invoices.
• Prepare vendor service contracts and RFPs.
• Set up new and maintain existing tenant lease files.
• Maintain updated monthly Tenant Parking Schedule and Janitorial Reports.

Skills

Office Administration

Customer Service

Communication

MS Word & Excel

Confidentiality

Education

Bachelor's degree in Business Admin / Real Estate / Accounting

Tools

Yardi

Building Engines

Argus

Job description

The RMR Group is seeking a Property Administrator to support Senior Property Manager and Property Manager. You will assist with accounting, vendor management, tenant communications and file upkeep to ensure smooth property operations.

Candidates should have 1–2 years in real estate admin, proficiency in MS Word/Excel, and familiarity with Yardi/Building Engines. A Bachelor’s degree is preferred and confidentiality is essential.