Property Operations Associate

Hiffman National; Oakbrook Terrace (IL); On-site; USD 46,000 - 65,000; Full time

Job summary

Hiffman National seeks an Assistant Property Manager to support day-to-day operations across retail, office, industrial, and medical assets in Oakbrook Terrace, IL. You will work closely with Property Managers to ensure tenant satisfaction, financial accuracy, and excellent service delivery.

The role covers budgets, invoice coding, lease files, move-ins/outs, service contracts, and inspections, with growth opportunities and guidance toward licensing if needed.

Qualifications

• Bachelor’s degree in business, real estate, or related field preferred.
• 2+ years of experience in commercial property management or related field.
• Strong working knowledge of building systems, contracts, and vendor management.
• Proficiency in Microsoft Office Suite and property management software (Yardi, MRI, Kardin, or similar).
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail and follow-through.
• Ability to manage multiple projects, prioritize effectively, and meet deadlines.
• Active real estate license (or willingness to obtain within six months).

Responsibilities

• Support the management of daily property operations, including tenant communications, vendor coordination, and service delivery.
• Assist with preparation and management of annual operating budgets and monthly financial reports.
• Review and code invoices, monitor receivables, and track delinquencies.
• Maintain lease administration files, abstracts, and compliance documentation.
• Coordinate tenant move-ins and move-outs, inspections, and work orders.
• Assist with service contract management, bidding, and performance tracking.
• Support property maintenance, repairs, and capital improvement projects.
• Ensure certificates of insurance and vendor compliance requirements are up to date.
• Participate in property inspections, tenant events, and client meetings as required.
• Contribute to team collaboration, process improvement, and consistent service delivery across the portfolio.

Skills

Vendor management

Budgeting & reporting

Building systems knowledge

Yardi/MRI/Kardin

Microsoft Office

Communication skills

Organization & detail

License eligible

Education

Bachelor’s degree in business, real estate, or related field

Tools

Yardi

MRI

Kardin

Job description

Hiffman National seeks an Assistant Property Manager to support day-to-day operations across retail, office, industrial, and medical assets in Oakbrook Terrace, IL. You will work closely with Property Managers to ensure tenant satisfaction, financial accuracy, and excellent service delivery.

The role covers budgets, invoice coding, lease files, move-ins/outs, service contracts, and inspections, with growth opportunities and guidance toward licensing if needed.