Assistant Property Manager — Operations & Tenant Relations

NAI Hiffman; Oakbrook Terrace (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Hiffman National is seeking an Assistant Property Manager to support day-to-day operations across a diverse commercial portfolio, including retail, office, industrial, and medical assets. You will collaborate with Property Managers to ensure operational excellence, tenant satisfaction, and accurate financial reporting.

Responsibilities include budgeting support, invoice reviews, lease administration, and coordinating move-ins/move-outs.

Qualifications

• Bachelor’s degree in business, real estate, or related field preferred.
• 2+ years of experience in commercial property management or related field.
• Strong knowledge of building systems, contracts, and vendor management.

Responsibilities

• Support daily property operations including tenant communications, vendor coordination and service delivery.
• Assist with preparation and management of annual operating budgets and monthly financial reports.
• Review and code invoices, monitor receivables, and track delinquencies.
• Maintain lease administration files, abstracts, and compliance documentation.
• Coordinate tenant move-ins/move-outs, inspections, and work orders.
• Assist with service contract management, bidding, and performance tracking.
• Support property maintenance, repairs, and capital improvement projects.
• Ensure certificates of insurance and vendor compliance requirements are up to date.
• Participate in property inspections, tenant events, and client meetings; contribute to process improvements.

Skills

Property Ops

Tenant relations

Communication

Leadership

Innovation

Culture

Education

Bachelor's degree in business/real estate

Tools

Yardi

MRI

Kardin

Job description

Hiffman National is seeking an Assistant Property Manager to support day-to-day operations across a diverse commercial portfolio, including retail, office, industrial, and medical assets. You will collaborate with Property Managers to ensure operational excellence, tenant satisfaction, and accurate financial reporting.

Responsibilities include budgeting support, invoice reviews, lease administration, and coordinating move-ins/move-outs.