Facilities Manager

Central Boston Elder Services, Inc.; Boston (MA); On-site; USD 75,000 - 85,000; Full time

Job summary

Central Boston Elder Services, Inc. seeks a Facilities Manager to oversee building operations, MEP systems, and services across the campus.

This role directs contractors, manages budgets, and ensures safety, compliance, and environmental practices while maintaining the facility's appearance and functionality. The ideal candidate has 7+ years in facilities management, hands-on experience with HVAC, electrical, plumbing, and security systems, and strong leadership and communication skills to

Qualifications

• Seven+ years of Facilities Management experience.
• Experience with MEP, building maintenance, and basic carpentry knowledge.
• Supervisory experience and ability to coordinate contractors.
• Valid driver’s license and access to a car.

Responsibilities

• Prepare weekly building reports for executives.
• Supervise contractors and vendors in the building.
• Manage day-to-day building operations.
• Develop and monitor the facilities budget.
• Ensure safety, compliance, and inspections (fire, sanitation).
• Oversee HVAC, electrical, plumbing, security systems, and maintenance.
• Maintain vendor relationships and conference room scheduling.
• Assist with agency events and access control.

Skills

Interpersonal skills

Independent work

Organized & detail-oriented

Written & presentation skills

Analytical skills

Hand tools

Budget & vendor management

Safety & compliance

Education

CFM, BMS, trade, and technical experience preferred

Tools

Hand tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities Manager

Casual Boston, MA, US

Salary Range: $75,000.00 To $85,000.00 Annually

POSITION SUMMARY :

The Facilities Manager is primarily responsible for the building operations, management of mechanical, electrical, and plumbing systems (MEP), and their optimum efficiency, executing office services and hospitality functions, managing building contractors, purchasing office furniture, monitoring security equipment, and maintaining the appearance of the building and surrounding grounds. Provide day-to-day supervision to contractors and vendors working in the department/building.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Prepare weekly building reports for theChief Executiveand/or Chief Financial Officer.
• Provide ongoing supervision to contractors/vendorsworkinginthe department/building.
• Manage the day-to-day operationsof the building.
• Participateinthe developmentofthe annual facilitiesbudget.
• Attend internal meetings as required.
• Review, track, and approve work orders and invoices to complywith company standards,policies, budgets, andguidelines.
• Ensure results are delivered ontime and within budgetconstraints.
• Assess current conditionof electrical, air conditioning, plumbing, and otheressential facilitiesand equipment; and maintain accurate records.
• Participateindeveloping policiesandproceduresthat affectthe use of thefacilities.
• Inspect and developasystemforcleaning,repairing,and maintainingfacilities.
• Maintain backupor alternative systems for common problemssuch aspowershortages.
• Ensure the safetyof the building from fire, flood,andotherhazards.
• Monitor, review, and update all buildingcertificateswiththestate andCityofBoston,aswellaspassingrequired inspections (Sanitation, Boston Fire Department, andElevatorinspections)
• Conduct and monitor building fire drillseveryquarter or as needed.
• Oversee the operation and maintenance of the fire and burglary systems, HVAC, BMS, plumbing, electrical, snow removal and landscaping services, pest control, water and coffee machines, building cleaning, trash, and recycling removal/pick up, window cleaning, roofing, and parking lot.
• Maintain vendor relationships and contracts.
• Maintain conference rooms' schedules; set up conference rooms for meetings and general displays, which may include catering.
• Comply and report energy/water consumption to city (BERDO) and state (DOER) agencies for compliance purposes, as well as contract and comply with regulatory 3 rd party audits of such reports.
• Initiate an active campaign on safety measures in the building.
• Educate staff on the proper use and care of equipment and facilities.
• Perform environmental hazard management/planning and remediation.
• Develop and maintain a security plan for the building.
• Assists in managing external events in the Community Room
• Assist with planning and executing Agency events outside of the headquarters’ building (all staff meetings , centenarian events, etc.)
• Produce access badges and office keys.
• Perform other duties as assigned

QUALIFICATIONS:

• Good interpersonal skills.
• Willingness to assume responsibility and take the initiative.
• Ability to maintain confidentiality.
• Ability to work in a fast-paced and changing environment.
• Must be capable of working with a high degree of independence, using sound judgment to anticipate and resolve issues.
• Must be organized and detail-oriented, possess strong time management and priority setting skills, with the ability to handle diverse responsibilities.
• Strong written, interpersonal, and presentation skills that convey a positive attitude and build relationships with clients and coworkers.
• Strong analytical skills and the ability to make decisions based on needs and budget concerns.
• Knowledge and experience with the use of hand tools.
• Valid driver's license and car required.

EDUCATION, SKILLS, AND EXPERIENCE:

CFM, BMS, trade, and technical experience preferred.

Minimum of seven (7) years of Facilities Management experience.

Experience in building maintenance, MEP, as well as basic knowledge of carpentry

Previous supervisory experience preferred.

PHYSICAL REQUIREMENTS OF THE JOB:

• Heavy lifting and carrying (50-100 lbs.).
• The ability to stand continuously is essential, with occasionalwalkingand sitting.
• Good physical condition, strength, and agility to facilitate the handlingof bulkyorheavyitems.
• Work requires regularly pushing, pullingheavyobjects (50-100 lbs.),crouching, stooping, bending,standing, and handling.