Facilities Coordinator II

Randstad; Chelmsford (MA); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical insurance

Prescription coverage

Dental insurance

Vision insurance

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA in Chelmsford, MA is seeking a Facilities Coordinator II to support on-site operations. You will manage maintenance workflows, calendar scheduling, and CMMS data while coordinating with vendors and cross-functional teams to keep the site running smoothly.

The role offers a contract or contract-to-hire path with potential to convert to a full-time employee, Monday–Friday, 8 AM–5 PM, with a competitive hourly rate based on experience.

Qualifications

• High school diploma or equivalent required.
• 2+ years administrative or facilities support experience.
• Experience with CMMS/BMS systems preferred; strong MS Office skills.

Responsibilities

• Manage CMMS scheduling for preventive and corrective maintenance.
• Coordinate calendar, vendor visits, site events, and coverage.
• Maintain audit-ready records and SOPs per GDP.
• Process POs, invoices, orders, and monthly metrics.
• Support cross-departmental communications and admin tasks.

Skills

Administrative Duties

Education

High school diploma or equivalent

Tools

CMMS/BMS systems

Microsoft Office Suite

Job description

Facilities Coordinator

Schedule: Monday–Friday, 8-hour Day Shift (Flexible hours)

Type: Contract / Contract-to-Hire (Opportunity to convert to Full-Time Employee)

Location: Chelmsford, MA

Salary: $20 - $25 per hour

Shift: First

Work Hours: 8 AM - 5 PM

Education: High School

About the Role

We are seeking an organized, proactive Facilities Coordinator II to support our facilities operations at the Chelmsford, MA site. In this role, you will be the backbone of departmental scheduling, vendor coordination, and CMMS database management. If you thrive in a fast-paced environment and excel at cross-departmental communication, we want to hear from you.

Key Responsibilities

• CMMS & Scheduling: Manage preventative/corrective maintenance workflows, assets, and scheduling for on-site technicians and outside vendors via our Computerized Maintenance Management System (CMMS).
• Calendar & Vendor Coordination: Oversee the facilities calendar, coordinating contractor visits, site events, team coverage, and cross-departmental requests.
• Documentation & Compliance: Maintain audit-ready records, standard operating procedures (SOPs), and documentation adhering to Good Documentation Practices (GDP).
• Financial & Admin Support: Generate PO requisitions, process invoices through internal portals, order supplies, track monthly metrics, and support general administrative site needs.

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database.
• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
• Maintain and update departmental standard operating procedures (SOP’s).
• Prepare and maintains monthly metrics for the department.
• Partner with other site administrative support in the orchestration of meetings, report generation and projects.
• Create purchase order requisitions and process of invoices for payment via our portal.
• Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
• Purchase office equipment and supplies for the department(s).

Skills

• Administrative Duties

Qualifications

• Education: High school diploma or equivalent required.
• Experience: 2+ years of administrative or facilities support experience; prior experience in a cGMP-regulated environment utilizing CMMS/BMS systems is strongly preferred.
• Skills: Proficiency with Microsoft Office Suite (especially Outlook, Excel, and Word).
• Skills: Exceptional verbal and written communication skills with the ability to coordinate across multiple departments.
• Skills: strong multitasking, organization, and problem-solving abilities under changing priorities.
• Years of experience: 2 years
• Experience level: Experienced

Benefits

• medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Additional Information

• Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Inclusive Hiring Statement

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.