Property Operations Admin Specialist

cmacareers; Hilton Head Island (SC); Presencial; USD 38.000 - 52.000; Jornada completa

Descripción de la vacante

cmacareers seeks an Administrative Assistant to support Community Association Managers with daily property operations. You will maintain professional relationships with managers, assistants, homeowners, vendors, and service providers while delivering service-oriented support.

The role requires clear communication, confidentiality, and the ability to multi-task in a fast-paced environment, with daily interactions among homeowners and board members.

Formación

• High school diploma or GED required; higher degree preferred.
• 1–3 years of related clerical or administrative support experience required; HOA/property management experience is a plus.
• Proficient with Excel and Word; able to adapt to company software.
• Ability to interpret and follow written and verbal instructions.
• Strong written and verbal communication and diplomacy.
• Organized, accurate, and able to multitask in a fast-paced environment.
• Maintain confidentiality of records and exercise discretion.

Responsabilidades

• Organizes and prepares incoming and outgoing correspondence.
• Receives and responds to phone calls and emails from clients and vendors.
• Interprets client account ledgers and responds to balance inquiries.
• Prepares and tracks time-sensitive forms for clients and vendors.
• Updates client databases with contact information and notes.
• Maintains vendor database and collects W9s and insurance proofs.
• Prepares documentation for accounts payable vouchers and invoices.
• Processes print jobs, scanning, and faxing as needed.
• Uses Excel and software to track projects.
• Other duties as assigned.

Conocimientos

Excel

Word

Verbal communication

Written communication

Organization

Discretion/confidentiality

Multitasking

Educación

High school diploma or GED

Bachelor's or Associate preferred

Herramientas

Management software

Descripción del empleo

cmacareers seeks an Administrative Assistant to support Community Association Managers with daily property operations. You will maintain professional relationships with managers, assistants, homeowners, vendors, and service providers while delivering service-oriented support.

The role requires clear communication, confidentiality, and the ability to multi-task in a fast-paced environment, with daily interactions among homeowners and board members.