Assistant Property Manager

Professional Alternatives; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Professional Alternatives in Houston, TX seeks an Assistant Property Manager to support day-to-day operations of a commercial office portfolio. You will partner with the Property Manager to drive tenant satisfaction, financial performance, and property value through budgeting, lease administration, and project coordination.

Responsibilities include coordinating tenant move-ins/outs, managing vendor contracts, ensuring life-safety compliance, and preparing management reports.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• 2-3 years of commercial real estate or commercial property management experience.
• Basic understanding of accounting and financial reporting principles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Yardi, MRI, AMSI, or similar property management/accounting software is a plus.
• Strong communication, organizational, customer service, and problem-solving skills.

Responsibilities

• Support daily operations of assigned commercial properties, ensuring exceptional tenant service and efficient building performance.
• Build and maintain positive relationships with tenants, vendors, ownership, and building staff.
• Conduct property inspections and assist with risk management, life safety compliance, and building emergency procedures.
• Coordinate tenant move-ins, move-outs, parking assignments, building signage, and special events.
• Manage vendor relationships, service contracts, bid processes, certificates of insurance, and property permits.
• Assist with oversight of property services including janitorial, landscaping, parking, waste removal, pest control, elevator operations, window cleaning, and other building maintenance functions.
• Respond promptly to tenant requests and maintain ongoing tenant relations to ensure high levels of satisfaction and retention.
• Support lease administration, maintain property and lease files, and assist with management reporting and business plan initiatives.
• Assist with budgeting, financial reporting, invoice coding, expense tracking, A/P and A/R review, collections, and annual budget preparation.
• Prepare tenant communications, presentations, and other administrative materials while supporting office and team initiatives.

Skills

Tenant relations

Budgeting & reporting

Microsoft Office

Communication

Problem-solving

Education

Associate's or Bachelor's degree

Tools

Yardi

MRI

AMSI

Excel

Job description

Must have commercial real estate experience

Position Summary

The Assistant Property Manager supports the day-to-day management of a commercial office portfolio, partnering closely with the Property Manager to ensure operational excellence, tenant satisfaction, financial performance, and property value enhancement. This role serves as a key liaison between tenants, vendors, ownership, and building operations teams while assisting with budgeting, lease administration, project coordination, and property maintenance.

Key Responsibilities

• Support daily operations of assigned commercial properties, ensuring exceptional tenant service and efficient building performance.
• Build and maintain positive relationships with tenants, vendors, ownership, and building staff.
• Conduct property inspections and assist with risk management, life safety compliance, and building emergency procedures.
• Coordinate tenant move-ins, move-outs, parking assignments, building signage, and special events.
• Manage vendor relationships, service contracts, bid processes, certificates of insurance, and property permits.
• Assist with oversight of property services including janitorial, landscaping, parking, waste removal, pest control, elevator operations, window cleaning, and other building maintenance functions.
• Respond promptly to tenant requests and maintain ongoing tenant relations to ensure high levels of satisfaction and retention.
• Support lease administration, maintain property and lease files, and assist with management reporting and business plan initiatives.
• Assist with budgeting, financial reporting, invoice coding, expense tracking, A/P and A/R review, collections, and annual budget preparation.
• Prepare tenant communications, presentations, and other administrative materials while supporting office and team initiatives.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• 2-3 years of commercial real estate or commercial property management experience.
• Basic understanding of accounting and financial reporting principles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Yardi, MRI, AMSI, or similar property management/accounting software is a plus.
• Strong communication, organizational, customer service, and problem-solving skills.