Property Management Office Coordinator

Prismhr Hire; Rochester (NH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Performance bonuses

Health, dental, and vision insurance

Paid time off and holidays

401(k) retirement plan with employer 2

Job summary

Elm Grove Companies, a property management firm in Rochester, NH, is seeking an Office Assistant to support the leasing and accounting functions across the Rochester portfolio.

You will handle lease documents, coordinate with tenants and vendors, and maintain records to ensure smooth daily operations. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Proven ability to communicate effectively with residents, owners, and vendors.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Customer-focused mindset with a professional demeanor and problem solving.
• Experience in office administration or property management is a plus.

Responsibilities

• Greet and assist tenants, visitors, and vendors in a professional manner.
• Answer phones and respond to emails.
• Process lease applications, renewals, and other tenant documentation.
• Maintain and update property management records and databases.
• Assist with scheduling maintenance work orders and follow-up communications.
• Support rent collection and bookkeeping processes.
• Prepare reports, correspondence, and meeting materials.
• Translate documents or communications as needed.
• Provide general administrative support to the property management team.

Skills

Interpersonal communication

Multitasking

Customer service mindset

Professional demeanor

Education

High school diploma

Associate degree (preferred)

Job description

Elm Grove Companies, a property management firm in Rochester, NH, is seeking an Office Assistant to support the leasing and accounting functions across the Rochester portfolio.

You will handle lease documents, coordinate with tenants and vendors, and maintain records to ensure smooth daily operations. Strong communication and organizational skills are essential for success in this role.