Property Management & Marketing Admin

Macerich; New York (NY); Hybrid; USD 27,552,000 - 46,838,000; Full time

Benefits offered by this job

Best-in-class benefits

Paid time off including holidays and 8

401(k) match

Stock purchase program

Volunteer hours

Employee Assistance Program

Career-development resources

Wellness program

Job summary

Macerich is seeking an Administrative Assistant to provide comprehensive administrative and marketing support for property management and mall operations. You will manage tenant and vendor databases, coordinate reports and lease documentation, and assist with events and communications.

The ideal candidate will have 2–4 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and Yardi. Remote Fridays and a flexible, customer-focused mindset are valued.

Qualifications

• 2–4 years of administrative experience with a high school diploma or equivalent.
• Ability to obtain Notary within the first 60 days.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with property management software (e.g., Yardi) and basic marketing tools.

Responsibilities

• Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.

Skills

Organizational skills

Communication skills

Customer service mindset

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Yardi

Marketing tools

Job description

Macerich is seeking an Administrative Assistant to provide comprehensive administrative and marketing support for property management and mall operations. You will manage tenant and vendor databases, coordinate reports and lease documentation, and assist with events and communications.

The ideal candidate will have 2–4 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and Yardi. Remote Fridays and a flexible, customer-focused mindset are valued.