Property Admin & Marketing Coordinator

Macerich Management Company; New York (NY); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

401(k) match with immediate vesting

Stock purchase at 15% discount

Paid time off and holidays

Sick time

Volunteer hours and charitable match

Employee Assistance Program

Wellness program (Calm Health, ClassBe

Job summary

Macerich Management Company is seeking a proactive Administrative Assistant to support property management and mall operations in a fast-paced environment. You will handle tenant and vendor databases, lease documentation, and marketing tasks while coordinating events and communications.

The right candidate has 2–4 years of admin experience, is proficient in Microsoft Office and Yardi, and can obtain a Notary within 60 days.

Qualifications

• 2–4 years of administrative experience with a high school diploma or equivalent
• Ability to obtain Notary within the first 60 days
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time management and attention to detail
• Excellent written and verbal communication with a customer service mindset
• Experience with property management software (Yardi) and basic marketing tools

Responsibilities

• Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination
• Maintain and update databases for tenants, vendors, insurance, and emergency contacts; oversee property programs (storage, trash)
• Prepare and process leasing and business development documents (deal sheets, RLAs, advertising agreements, retailer communications)
• Generate reports and track data using Yardi and other systems to support teams
• Support marketing by managing website content, social media posts, e-blasts, event setup and retailer outreach; track and report on campaigns
• Coordinate on-site events and programs, including community room scheduling, sweepstakes, employee appreciation, photography for marketing

Skills

Notary (within 60 days)

Organizational skills

Time management

Customer service mindset

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Yardi

Marketing tools

Job description

Macerich Management Company is seeking a proactive Administrative Assistant to support property management and mall operations in a fast-paced environment. You will handle tenant and vendor databases, lease documentation, and marketing tasks while coordinating events and communications.

The right candidate has 2–4 years of admin experience, is proficient in Microsoft Office and Yardi, and can obtain a Notary within 60 days.