Administrative Assistant at Kings Plaza

Macerich; New York (NY); Hybrid; USD 27,552,000 - 46,838,000; Full time

Benefits offered by this job

Best-in-class benefits

Paid time off including holidays and 8

401(k) match

Stock purchase program

Volunteer hours

Employee Assistance Program

Career-development resources

Wellness program

Job summary

Macerich is seeking an Administrative Assistant to provide comprehensive administrative and marketing support for property management and mall operations. You will manage tenant and vendor databases, coordinate reports and lease documentation, and assist with events and communications.

The ideal candidate will have 2–4 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and Yardi. Remote Fridays and a flexible, customer-focused mindset are valued.

Qualifications

• 2–4 years of administrative experience with a high school diploma or equivalent.
• Ability to obtain Notary within the first 60 days.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with property management software (e.g., Yardi) and basic marketing tools.

Responsibilities

• Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.

Skills

Organizational skills

Communication skills

Customer service mindset

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Yardi

Marketing tools

Job description

Great people make great properties. As an owner, operator and developer of thriving retail centers in the nation’s top markets, Macerich offers opportunities to work, grow and develop your unique talents. to help us shape the future of retail real estate while building a meaningful, rewarding and balanced career.

About The Role

The Administrative Assistant provides comprehensive administrative and marketing support to property management and mall operations. Key responsibilities include managing tenant and vendor databases, coordinating reports and lease documentation, supporting marketing initiatives, and assisting with event planning and communication. The ideal candidate brings strong organizational skills, excellent communication, proficiency in Microsoft Office and Yardi, and a customer-focused mindset.

The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

What You Will Do

• Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.

What You Bring

• 2-4 years of administrative experience with a high school diploma or equivalent
• Ability to obtain your Notary within the first 60 days
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time management, and attention to detail skills
• Excellent written and verbal communication with a customer service mindset
• Experience with property management software (e.g., Yardi) and basic marketing tools

Macerich’s Total Rewards

• Best-in-class benefits with affordable employee contribution levels
• Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
• 401(k) match with immediate vesting
• Ability to purchase company stock at a 15% discount
• 24 paid volunteer hours and employer charitable match
• Employee Assistance Program
• Career-development resources
• Comprehensive wellness program including Calm Health and ClassPass memberships
• And more…

At Macerich, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. To that end, we do believe in a healthy work/life balance and are proud to offer Remote Fridays for our Corporate offices and Field Fridays for our Retail Properties.

The compensation for this position is determined based on several factors, including the candidate's experience, qualifications, and the specific requirements of the role. Final salary offers will be discussed during the interview process and will reflect the candidate's skills and the company's compensation structure.

The range for this role is $27-34 an hour.

Who We Are

Macerich is one of the country's leading owners, operators, and developers of major retail real estate (NYSE:MAC). Our high-quality retail properties in many of the most affluent and densely populated U.S. markets set Macerich apart. By bringing communities together, we create long-term value for our shareholders, partners and customers. As we work together to achieve our mission, our shared values drive our progress: Excellence, Relationships, Optimism, Integrity, Empowerment and Fun.

Macerich is an Equal Opportunity Employer committed to employing a diverse workforce. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status or disability