Property Management / Maintenance Coordinator

The Emlin Group; Jersey City (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid vacation

Job summary

The Emlin Group is a nationwide recruitment firm specializing in property management talent for commercial, multi-family, construction, development, and real estate sectors.

We are currently listing openings such as Maintenance Coordinator/Property Management Assistant to support multifamily properties and maintenance operations with AppFolio and standard PM tools. This role emphasizes strong communication and coordination with residents, vendors, and internal teams.

Qualifications

• Experience supporting maintenance ops in multifamily property management.
• Knowledge of work orders, turnovers, vendor coordination, and building maintenance.
• Strong verbal and written communication, organization, and customer service.

Responsibilities

• Support Property Managers with daily maintenance operations.
• Coordinate schedules and assignments for Maintenance Technicians.
• Manage work orders, purchase orders, and maintenance tracking in AppFolio.
• Serve as a primary contact for residents, vendors, and contractors.
• Coordinate vendor access and maintenance appointments.
• Track technician labor hours and maintenance reporting.
• Order supplies and assist with inventory management.
• Support maintenance projects, budgeting, and operational reporting.
• Occasionally visit properties to assist with maintenance-related needs.

Skills

Property management

Maintenance operations

Communication

Organization

Customer service

Bilingual (nice to have)

Vendor coordination

Team collaboration

Tools

AppFolio

Microsoft Office

Excel

Job description

The Emlin Group is a nationwide recruitment firm specializing in property management talent for commercial, multi-family, construction, development, and real estate sectors. We leverage our extensive network, reputation, and industry connections to find top professionals at both site and corporate levels.

Scroll down to explore our current job openings.

Property Management / Maintenance Coordinator

Key Responsibilities

Maintenance Coordinator/Property Management Assistant

Seeking a Property Maintenance Coordinator/Management Assistant with prior multifamily property management experience to support maintenance operations across a residential portfolio.

Responsibilities

• Support Property Managers with daily maintenance operations.
• Coordinate schedules and assignments for Maintenance Technicians.
• Manage work orders, purchase orders, and maintenance tracking in AppFolio.
• Serve as a primary contact for residents, vendors, and contractors.
• Coordinate vendor access and maintenance appointments.
• Track technician labor hours and maintenance reporting.
• Order supplies and assist with inventory management.
• Support maintenance projects, budgeting, and operational reporting.
• Occasionally visit properties to assist with maintenance-related needs.

Qualifications

• Prior experience supporting maintenance operations in a multifamily property management environment required.
• Working knowledge of work order management, apartment turnovers, vendor coordination, and building maintenance operations.
• Strong verbal and written communication, organizational, and customer service skills.
• Experience with property management software; AppFolio experience strongly preferred.
• Proficiency in Microsoft Office, including Excel.
• Ability to work effectively with residents, vendors, contractors, and internal teams.
• Bilingual skills are a plus, but not required.
• Paid vacation
• Stable, collaborative family-owned company culture