Property Management Assistant

Avesta Housing; Portland (ME); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health and dental plans

Flexible spending accounts

401(k) retirement savings plan with 6%

Employer-paid basic life, long-term &短

Employer-paid disability

Mental wellness services

13 paid holidays

Up to 8 weeks paid parental leave

Generous earned time (19 days first yr

Professional development assistance

Employee referral program

Tuition reimbursement

Job summary

Avesta Housing in the Greater Portland area seeks a dedicated Property Management Assistant to support affordable housing communities. You’ll assist with resident applications, re-certifications, manage contracts, and help daily office operations while communicating with residents, staff, and vendors.

This role emphasizes confidentiality, compliance with housing regulations, and contributing to Avesta’s mission of providing quality homes.

Qualifications

• Excellent judgment.
• Detail oriented.
• Good communications skills.
• Strong interpersonal and customer service skills.
• High school diploma or equivalent.
• Experience in working with multi-family housing preferred.
• Ability to travel.
• Strong organizational and time management skills.
• Ability to provide excellent customer service to residents, staff, visitors, and vendors.
• Experience assisting disadvantaged populations.
• Strong math and analytical skills.
• Ability to complete tasks on a timely basis.
• Excellent analytical and negotiating skills.
• Proficient in use of Microsoft Office products.

Responsibilities

• Assist with resident applications and re-certifications
• Manage contracts and support daily office operations
• Communicate with residents, staff, and vendors
• Maintain confidential records
• Help ensure compliance with housing regulations
• Contribute to Avesta’s mission by supporting the quality of affordable housing

Skills

Excellent judgment

Detail oriented

Good communications skills

Strong interpersonal and customer serv

Strong organizational and time mgmt

Excellent analytical and negotiating

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Overview

Property Management Assistant is a role focused on supporting thriving communities by helping residents feel at home, keeping operations running smoothly, solving problems, and providing outstanding service. Avesta Housing seeks a dedicated Property Management Assistant to help manage a portfolio of affordable housing developments. In this essential role, you’ll assist with resident applications and re-certifications, manage contracts, and support daily office operations. You’ll communicate with residents, staff, and vendors, maintain confidential records, and help ensure compliance with housing regulations. Your work contributes to Avesta’s mission of creating and maintaining quality, affordable homes for people in need.

Responsibilities

• Assist with resident applications and re-certifications
• Manage contracts and support daily office operations
• Communicate with residents, staff, and vendors
• Maintain confidential records
• Help ensure compliance with housing regulations
• Contribute to Avesta’s mission by supporting the quality of affordable housing

Qualifications

• Excellent judgment
• Detail oriented
• Good communications skills
• Strong interpersonal and customer service skills
• High school diploma or equivalent
• Experience in working with multi-family housing preferred
• Ability to travel
• Strong organizational and time management skills
• Ability to provide excellent customer service to residents, staff, visitors, and vendors
• Experience assisting disadvantaged populations
• Strong math and analytical skills
• Ability to complete tasks on a timely basis
• Excellent analytical and negotiating skills
• Proficient in use of Microsoft Office products

Work Location

This position is based in the Greater Portland area and will require travel to a portfolio of properties throughout the area.

Benefits

• Employer-paid health and dental plans for employees
• Flexible spending and dependent care accounts
• 401(k) retirement savings plan with immediate vested match of up to 6%
• Employer-paid basic life, long-term and short-term disability
• Free mental wellness services for benefits-eligible employees
• 13 paid holidays
• Up to 8 weeks paid parental leave
• Generous earned time, starting with 19 days in first year of employment
• Professional development assistance
• Employee referral program
• Tution reimbursement

About Avesta Housing

Avesta Housing is a local leader in housing development, property management, and assisted living solutions. Founded in 1972, our nonprofit organization serves individuals and families in need of quality affordable housing in Maine and New Hampshire.

How to Apply

If this job sounds like a fit for you, please apply through our Employment Application. A resume that shows how your experience relates to this role is required.