Property Management Assistant

Avesta Systems; Portland (ME); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health & dental plans

Flexible spending accounts

401(k) retirement plan with immediate

Life and disability insurance

Mental wellness services

Paid holidays

Paid parental leave

Generous earned time

Employee referral program

Job summary

Avesta Housing is seeking a Property Management Assistant in the Greater Portland area to support resident applications, recertifications, contracts, and daily office operations. You will interact with residents, staff and vendors, maintain confidential records, and help ensure housing regulations are followed.

The role emphasizes strong organizational and communication skills, attention to detail, and a collaborative, service-oriented approach to maintaining affordable housing communities.

Qualifications

• High school diploma or equivalent.
• Experience in working with multi-family housing preferred.
• Strong organizational and time management skills.
• Excellent customer service and communication abilities.
• Ability to travel within the portfolio area.

Responsibilities

• Assist with resident applications and recertifications.
• Manage contracts and support daily office operations.
• Communicate with residents, staff and vendors; maintain confidential records.
• Help ensure compliance with housing regulations.

Skills

Customer service

Organization

Communication

Interpersonal skills

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

Property Management Assistant

Avesta Greater Portland, Maine, United States

About this position

Are you motivated by supporting thriving communities and ensuring residents feel truly at home? Do you take pride in keeping operations running smoothly, solving problems, and providing outstanding service? Avesta Housing is seeking a dedicated Property Management Assistant to help with managing our portfolio of affordable housing developments.

In this essential role, you'll assist with resident applications and re-certifications, manage contracts, and support daily office operations. You'll communicate with residents, staff, and vendors, maintain confidential records, and help ensure compliance with housing regulations. Every day, your work will contribute directly to Avesta's mission of creating and maintaining quality, affordable homes for people in need.

This role is a great fit if you:

• Enjoy helping others and providing excellent customer service
• Bring strong organizational, communication, and administrative skills
• Thrive in a collaborative, fast-paced environment
• Want to make a meaningful impact on residents' lives and community well-being

About Avesta Housing

Avesta Housing is a local leader in housing development, property management, and assisted living solutions. Founded in 1972, our nonprofit organization serves individuals and families in need of quality affordable housing in Maine and New Hampshire.

What it's Like to Work Here

Our team members have positive attitudes, are creative problem solvers, and share a dedication to housing equity and inclusion for all. Our shared commitment to improving the lives of others and strengthening our communities through affordable housing gives us purpose and inspires our best work. Our workplace culture and continuous opportunities for growth have resulted in Avesta Housing being a popular place to work.

Our employees selected Avesta Housing as a 2025 Best Places to Work in Maine because of our opportunities for career advancement, friendly workplace culture, impressive benefits and compensation, responsive managers, and company values!

See what makes us more than just a workplace here.

What We're Looking For

• Excellent judgment
• Detail oriented
• Good communications skills
• Strong interpersonal and customer service skills

Salary Information

$20 - $22Hourly Wage

Requirements

• High school diploma or equivalent.
• Experience in working with multi-family housing preferred.
• Ability to travel.
• Strong organizational and time management skills.
• Ability to provide excellent customer service to Avesta residents, staff, visitors, and vendors.
• Experience assisting disadvantaged populations.
• Strong math and analytical skills.
• Ability to complete tasks on a timely basis.
• Excellent analytical and negotiating skills.
• Proficient in use of Microsoft Office products.

This is a full-time (37.5 hours/week), non-exempt position. Hourly starting range is $20.00 - $22.00 per hour.

Work Location: This position is based in the Greater Portland area and will require travel to a portfolio of properties throughout the area.

We have excellent employee benefits, including:

• Employer-paid health and dental plans for employees
• Flexible spending and dependent care accounts
• 401(k) retirement savings plan with immediate vested match of up to 6%
• Employer-paid basic life, long-term and short-term disability
• Free mental wellness services for benefits-eligible employees
• 13 paid holidays
• Up to 8 weeks paid parental leave
• Generous earned time, starting with 19 days in first year of employment
• Employee referral program