Property Management Admin Specialist

HANAC, Inc.; New York (NY); Presencial; USD 28.000 - 41.000; Jornada completa

Descripción de la vacante

HANAC, Inc. is seeking an administrative support professional to assist the Director of Property Management. You will coordinate administrative activities, maintain a confidential filing system, and prepare materials for management meetings.

This role includes on-site work at Astoria and Corona, with a focus on accuracy and discretion. The position requires proficiency in Microsoft Office, strong organizational skills, and the ability to handle non-routine tasks.

Formación

• College degree preferred (Associates) with three (3) years’ work experience or High School Diploma/GED equivalency with a minimum of five (5) years’ work experience
• At least one year of clerical or administrative experience; experience in property management is a plus
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and property management software
• Strong organizational skills and the ability to multitask in a fast-paced environment
• Detail-oriented with a high level of accuracy in all tasks
• Ability to maintain confidentiality and exercise discretion
• Ability to pivot and deal with non-routine matters, such as special project
• Knowledge in developing, maintaining complex filing system and experience with computer programs including word processing and Excel spreadsheets

Responsabilidades

• Provide administrative support and operational/supervisory functions including maintaining project and office files
• Provide technical and administrative support to the Director of Property Management and Property Manager
• Coordinate calendars and schedules; arrange meetings and room reservations
• Assist in completion and submission of documents for grant proposals and government agencies
• Maintain inventory of office supplies and equipment for Property Management
• Ensure equipment is in proper working condition and coordinate maintenance/repairs
• Maintain and update waitlist log and inform applicants of status
• Screen telephone calls and reply to daily correspondence including email
• Gather and distribute office mail and arrange travel and accommodations
• Record and distribute meeting minutes
• Schedule recertification appointments and track income documentation
• Occasionally work onsite at other property management locations in Astoria and Corona
• Perform other related duties as assigned

Conocimientos

Organizational skills

Confidentiality

Multitasking

Communication

Typing

Educación

College degree preferred

HS Diploma/GED equivalency

Herramientas

Microsoft Office Suite (Word, Excel, Outlook)

Descripción del empleo

HANAC, Inc. is seeking an administrative support professional to assist the Director of Property Management. You will coordinate administrative activities, maintain a confidential filing system, and prepare materials for management meetings.

This role includes on-site work at Astoria and Corona, with a focus on accuracy and discretion. The position requires proficiency in Microsoft Office, strong organizational skills, and the ability to handle non-routine tasks.