Property Management Administrative Specialist

Paylocity; Bakersfield, Northern (CA, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Apex Management is seeking an energetic administrative professional to support the property management team. You will handle front-desk duties, document management, and board communications, while maintaining homeowner records and coordinating meetings.

The ideal candidate has strong communication, customer service, and organization skills, with proficiency in MS Office and the ability to multi-task in a fast-paced office environment.

Qualifications

• High School Diploma or equivalent; college degree preferable.
• 3+ years administrative experience; prior industry experience desired.
• Excellent written and verbal communication skills.
• Customer-service oriented and professional demeanor.
• Proficient with Word, Excel, Outlook, and PowerPoint.
• Strong organization and time-management skills.
• Ability to multi-task effectively.

Responsibilities

• Greet visitors and direct to the appropriate area with professionalism.
• Answer phones, screen calls, and route messages.
• Take messages, arrange conference calls and meetings.
• Maintain association records and homeowner correspondence.
• Update databases and maintain websites with meeting info.
• Coordinate board meetings, agendas, and minutes.
• Assist with escrow processing and related documentation.
• Support with clubhouse rental and event scheduling.

Skills

Communication skills

Customer service

Time management

Organization

Multi-tasking

Education

High School Diploma or equivalent

College degree preferable

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Apex Management is seeking an energetic administrative professional to support the property management team. You will handle front-desk duties, document management, and board communications, while maintaining homeowner records and coordinating meetings.

The ideal candidate has strong communication, customer service, and organization skills, with proficiency in MS Office and the ability to multi-task in a fast-paced office environment.