Property Management Admin Specialist

Smoker & Company LLC; Leola (PA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off (PTO)

Job summary

Smoker Property Management LLC in Leola, PA is seeking an Administrative Assistant to support daily property management operations from our Leola office. You will help with tenant communications, scheduling, records, and general office coordination for tenants, owners, vendors, and team members.

This is a full-time role with a Monday–Friday schedule and a collaborative team environment. The ideal candidate has a high school diploma, proficiency with Microsoft Office, strong organizational and

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Ability to work independently and as part of a team.
• Strong organizational and problem-solving skills.
• Reliable transportation and consistent attendance.
• Ability to sit, stand, and work at a computer for extended periods.

Responsibilities

• Answer and direct phone calls, emails, inquiries, and visitor requests professionally and promptly.
• Track maintenance work orders, schedule appointments, inspections, and showings.
• Maintain property, tenant, vendor, and company records with accurate data entry and document management.
• Perform data entry related to rent collection tracking, invoices, and reports.
• Support property managers and leadership with special projects and daily administrative tasks.
• Maintain confidentiality of tenant, owner, and company information.

Skills

Communication

Time management

Organization

Problem solving

Data entry

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Smoker Property Management LLC in Leola, PA is seeking an Administrative Assistant to support daily property management operations from our Leola office. You will help with tenant communications, scheduling, records, and general office coordination for tenants, owners, vendors, and team members.

This is a full-time role with a Monday–Friday schedule and a collaborative team environment. The ideal candidate has a high school diploma, proficiency with Microsoft Office, strong organizational and