Property Management Admin Specialist

FirstService Residential; Kendall (FL); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Benefits package

401k with company match

Paid holidays

Job summary

FirstService Residential is seeking an Administrative Assistant to provide a broad range of office support for the property management team. Responsibilities include maintaining records, preparing reports, and supporting payroll, budgets, and vendor communications.

The role requires an associate degree or equivalent experience, 3–5+ years in a similar capacity, and strong Microsoft Windows skills. You will work Monday–Friday, 8:30am–5:00pm, with full benefits and 401k eligibility.

Qualifications

• Associates degree preferred or equivalent experience.
• 3–5+ years of related work experience.
• Intermediate proficiency in Microsoft Windows software.
• Strong administrative, customer service and interpersonal skills.

Responsibilities

• Coordinate collection and preparation of operating reports.
• Answer phones and handle messages courteously and promptly.
• Prepare management and committee reports and notices for review.
• Maintain resident information in the database and provide to PM/Board.
• Maintain insurance records for vendors and unit owners.
• Order and track office supplies and equipment."
• Set up meetings for Board approvals and process related documents.
• Prepare resident information packages requiring Board approval.

Skills

Administrative background

Customer service

Interpersonal skills

Office management

Telephone skills

Communication skills

Education

Associates degree

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant to provide a broad range of office support for the property management team. Responsibilities include maintaining records, preparing reports, and supporting payroll, budgets, and vendor communications.

The role requires an associate degree or equivalent experience, 3–5+ years in a similar capacity, and strong Microsoft Windows skills. You will work Monday–Friday, 8:30am–5:00pm, with full benefits and 401k eligibility.