Full-Time Administrative Assistant - Property Management

FirstService Residential; Town of Florida (NY); On-site; USD 57,308,000 - 71,635,000; Full time

Benefits offered by this job

Health benefits

Dental and vision coverage

401k with company match

Job summary

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative and staff support services for property management operations. Duties include preparing operating and management reports, handling accounts payable, and maintaining resident information in databases.

The role requires strong administrative capabilities, customer service excellence, and the ability to work with a team to support the board and property managers.

Qualifications

• Associate degree in business preferred or equivalent experience.
• Three to five years of related work experience.
• Computer literacy: proficiency in Microsoft Windows.
• Strong administrative background required.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate collection and preparation of operating reports and new hires.
• Answer phones and route messages courteously and promptly.
• Prepare management and committee reports and meeting notices for review.
• Maintain resident information in databases and provide updates to managers and board.
• Handle invoices, purchase orders, and move documents through accounts payable.
• Schedule meetings and ensure board approval processes are followed.
• Maintain inventory and security of keys, fobs, and equipment.
• Assist with office supplies and purchasing procedures.
• Support safety procedures and accommodate after-hours or weekend meetings as required.

Skills

Customer service

Administrative

Phone skills

Interpersonal skills

Microsoft Windows

Education

Associate degree in business

Job description

FirstService Residential is seeking an Administrative Assistant to provide a wide range of administrative and staff support services for property management operations. Duties include preparing operating and management reports, handling accounts payable, and maintaining resident information in databases.

The role requires strong administrative capabilities, customer service excellence, and the ability to work with a team to support the board and property managers.