Property Management Admin & Operations Specialist

FirstService Residential; Jacksonville (FL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid holidays

401k with company match

Job summary

FirstService Residential in Jacksonville, FL is seeking an Administrative Assistant to provide a wide range of staff support for property management and association operations. The role includes preparing operating reports, managing records and invoices, and handling board-related communications with a Monday–Friday schedule.

The ideal candidate has an Associates degree in business or equivalent experience, 3–5 years in a similar role, and strong Microsoft Windows skills along with excellent

Qualifications

• Associates degree in business or equivalent experience required.
• 3–5+ years of related work experience preferred.
• Intermediate proficiency in Microsoft Windows software required.

Responsibilities

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains resident information in computer database on a monthly basis and provides data to the Property Manager, Board, and valet desk.
• Keeps insurance records books for vendors and unit owners and manages related certificates.
• Orders and tracks office supplies and equipment following purchasing procedures.
• Processes accounts payable invoices with work orders and receiving tickets; codes for PM approval.
• Sets up meetings for Board approval and maintains related documentation.

Skills

Administrative background

Customer service

Interpersonal skills

Communication skills

Telephone skills

Education

Associates degree in business

Tools

Microsoft Windows

Job description

FirstService Residential in Jacksonville, FL is seeking an Administrative Assistant to provide a wide range of staff support for property management and association operations. The role includes preparing operating reports, managing records and invoices, and handling board-related communications with a Monday–Friday schedule.

The ideal candidate has an Associates degree in business or equivalent experience, 3–5 years in a similar role, and strong Microsoft Windows skills along with excellent