Condo Administrative Assistant — Property & Reports Expert

FirstService Residential; Juno Beach (FL); On-site; USD 3,069,000 - 4,370,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Paid holidays

401k with company match

Time off benefits

Job summary

FirstService Residential is seeking an Administrative Assistant in Jupiter, FL to provide broad administrative support for property management and operations. The role includes payroll assistance, budget preparation, records control, and handling reporting tasks for the association.

Responsibilities include preparing operating and board reports, managing resident information, coordinating mail and invoices, setting up meetings, and maintaining office supplies.

Qualifications

• Associates degree or equivalent experience in business preferred.
• 3–5+ years of related work experience.
• Proficiency with Microsoft Windows and standard office software.

Responsibilities

• Coordinate collection and preparation of operating reports and new hires.
• Answer calls professionally and route messages promptly.
• Prepare management and committee reports for review.

Skills

Associates degree

3-5 years experience

Microsoft Windows

Administrative background

Customer service

Interpersonal skills

Communication skills

Telephone skills

Education

Associates degree in business

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant in Jupiter, FL to provide broad administrative support for property management and operations. The role includes payroll assistance, budget preparation, records control, and handling reporting tasks for the association.

Responsibilities include preparing operating and board reports, managing resident information, coordinating mail and invoices, setting up meetings, and maintaining office supplies.