Association Property Operations Specialist

Seacrest Southwest; Naples (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Seacrest Southwest is seeking an Assistant Property Manager to provide administrative and operational support for managing the homeowner association. The role includes handling invoices, maintaining records, assisting with compliance, and delivering courteous service to owners, residents, and vendors.

The position supports Board activities, tracks payments and violations, coordinates committees, and ensures timely communication and documentation in AppFolio-like systems.

Responsibilities

• Maintain accurate Association records and resident information.
• Prepare monthly management reports and Board packets.
• Track and process payments, deposits, and access devices.
• Document violations and communicate with owners by phone.
• Prepare and send initial violation notices and track follow-ups.
• Assist with Board meetings, notices, ballots, and minutes.
• Coordinate ARC and landscaping committee communications and approvals.
• Respond to inquiries from owners, residents, and vendors.
• Support on-site operations and vendor coordination.
• Organize digital and physical association files.

Job description

Seacrest Southwest is seeking an Assistant Property Manager to provide administrative and operational support for managing the homeowner association. The role includes handling invoices, maintaining records, assisting with compliance, and delivering courteous service to owners, residents, and vendors.

The position supports Board activities, tracks payments and violations, coordinates committees, and ensures timely communication and documentation in AppFolio-like systems.