Property Management Admin & Marketing Support Pro

Macerich Management Company; Broomfield (CO); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Best-in-class benefits

Paid time off

Holidays and sick time

401(k) match

Stock purchase plan

Volunteer hours

Employee Assistance Program

Wellness program

Career development

Job summary

Macerich is seeking an Administrative Assistant to provide comprehensive admin and marketing support to property management and mall operations. Responsibilities include database maintenance, lease documentation, reporting, and supporting marketing initiatives.

The ideal candidate has strong organization, communication, and expertise in Microsoft Office and Yardi. Notary eligibility within 60 days, 2–4 years in admin roles, and a customer-focused mindset are expected.

Qualifications

• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Yardi
• Ability to obtain Notary within first 60 days

Responsibilities

• Provide administrative support for property management and mall departments, including mail distribution, document prep, file maintenance, expense reporting, and meeting coordination
• Maintain and update databases for tenants, vendors, insurance, and emergency contacts; oversee programs like storage and trash management
• Prepare and process leasing and business development docs (deal sheets, RLAs, advertising agreements, retailer communications)
• Generate reports and track data using Yardi and other systems for property and business development teams
• Support marketing initiatives: manage website content, social posts, e-blasts, events, and retailer outreach; track and report on inventory
• Coordinate on-site events and programs (community room scheduling, corporate sweepstakes, employee appreciation, photography for marketing)

Skills

Microsoft Office

Communication

Organization

Education

High school diploma

Tools

Yardi

Marketing tools

Job description

Macerich is seeking an Administrative Assistant to provide comprehensive admin and marketing support to property management and mall operations. Responsibilities include database maintenance, lease documentation, reporting, and supporting marketing initiatives.

The ideal candidate has strong organization, communication, and expertise in Microsoft Office and Yardi. Notary eligibility within 60 days, 2–4 years in admin roles, and a customer-focused mindset are expected.